Administrative Assistant - FSG Broking (18 Month Contract)

Aon

  • Montréal, QC
  • Permanent
  • Temps-plein
  • Il y a 9 jours
Job Description:Administrative Assistant - FSG Broking (18 Month Contract)Are you a proactive, detail-oriented professional who thrives in supporting executive-level leaders? If you enjoy managing complex logistics, coordinating projects, and being a visible contributor to high-impact initiatives, this opportunity may be the perfect fit.This 18-month contract role supports the National Leader of Aon's Financial Services Broking Group. You’ll play a critical role in ensuring operational excellence and seamless executive support.Applicants must be legally authorized to work in Canada. This role is not eligible for sponsorship, and we are unable to sponsor or take over sponsorship of an employment visa or work permit.Aon is in the business of better decisionsAt Aon, we shape decisions for the better to protect and enrich the lives of people around the world.As an organization, we are united through trust as one inclusive team and we are passionate about helping our colleagues and clients succeed.What the day will look like
  • Prepare and produce presentations, correspondence, and related materials with precision and professionalism.
  • Coordinate complex meeting logistics—on-site and off-site—including budgeting, travel, room reservations, catering, and materials.
  • Actively participate in leadership meetings, capturing follow-ups and notes.
  • Independently manage projects and maintain organized data across OneNote, SharePoint, and internal databases.
  • Attend business town halls to maintain visibility with senior leaders.
  • Provide backup support to fellow administrative assistants as needed.
Broking-Specific Responsibilities
  • Follow up and review client information to support broking activities.
  • Assist in creating submissions and proposals for renewals and new business.
  • Liaise with insurers to obtain quotations and documentation.
  • Review documentation for new contracts, policy changes, additions, deletions, and renewals.
  • Support national initiatives and collaborate across teams.
  • Build productive relationships with peers and contribute to a collaborative work environment.
  • Perform other related duties as required.
How this opportunity is differentYou’ll have the autonomy to seek answers, take initiative, and leverage a network of resources to solve problems. This role offers visibility and leadership opportunities, including mentoring aspiring administrative professionals and modeling a flexible, collaborative approach.Skills and experience that will lead to success
  • 5+ years of experience supporting senior leaders in an administrative capacity.
  • Advanced proficiency in Microsoft Office Suite and other digital tools.
  • High school diploma required; associate or bachelor’s degree preferred.
  • Ability to compose materials from rough notes or contextual knowledge.
  • Strong organizational and communication skills, with a polished professional demeanor.
  • Ability to prioritize work independently and communicate progress effectively.
  • High attention to detail, superior writing skills, and excellent customer service.
  • Creative problem-solving and a proactive mindset.
  • Commitment to confidentiality and discretion.
How we support our colleaguesIn addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.We are committed to providing equal employment opportunities and fostering an inclusive workplace. If you require accommodations during the application or interview process, please let us know. You can request accommodations by emailing us at or your recruiter. We will work with you to meet your needs and ensure a fair and equitable experience.Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will not be compensated in any way for your submission of a candidate, even if Aon hires that candidate.#LI-HYBRID
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