Senior Administrative Support – Executive Leadership

McElhanney Voir toutes les offres

  • Vancouver, BC
  • 65.000-85.000 $ par an
  • Permanent
  • Temps-plein
  • Il y a 14 jours
The OpportunityWe are seeking a highly organized and proactive Senior Administrative Support professional to provide dedicated support to a group of Executive Vice Presidents (EVPs) and Market Sector Vice Presidents (MSVPs). This role operates as a key partner in enabling the effectiveness, organization, and day-to-day operations of senior leadership.Reporting to the Executive Assistant to the President & CEO, you will play a critical role in creating structure, clarity, and momentum across executive priorities by managing administrative workflows, coordinating logistics, and anticipating needs in a fast-paced environment. You will also work closely with the Executive Assistant to support executive and corporate-level meetings, events, and leadership initiatives.This is a highly visible role that requires strong judgment, discretion, and a consistent ability to deliver high-quality support.Why This Role Might Be a Great Match For You
  • Proactive and solutions-oriented.
  • Calm under pressure with strong organizational & prioritization skills.
  • Detail-oriented with a high sense of ownership.
  • Collaborative and professional.
  • Comfortable in a dynamic, fast-paced environment.
What You’ll DoExecutive & Administrative Support
  • Provide high-level administrative support to 3 Executive Vice Presidents and 3 Market Sector Vice Presidents , ensuring smooth day-to-day operations and effective prioritization.
  • Manage complex calendars, including scheduling across time zones, resolving conflicts, and preparing leaders with agendas and materials.
  • Coordinate travel (flights, accommodations, itineraries) with strong attention to detail.
  • Prepare and process expense reports and timecards accurately and on time.
  • Provide general administrative support including document preparation, meeting of minutes, correspondence, and coordination.
Meeting & Event Coordination
  • Deliver end-to-end meeting support including scheduling, agenda preparation, materials, and action tracking.
  • Support executive and corporate meetings in partnership with the Executive Assistant to the President & CEO.
  • Coordinate logistics for meetings, offsites, and events, including venues, catering, and onsite technology.
  • Liaise with internal teams and external vendors to ensure seamless execution.
Executive Operations & Coordination
  • Anticipate needs and proactively manage competing priorities across multiple stakeholders.
  • Support coordination of executive activities, branch visits, and leadership initiatives.
  • Track Learning Hub participation and follow up on completion.
  • Maintain clear communication and coordination across executive teams.
What You’ll Bring
  • 5+ years experience providing senior administrative support, preferably to multiple senior leaders in a professional services environment.
  • Strong Microsoft 365 proficiency (Outlook, Excel, Word, PowerPoint, Teams) and confidence learning new systems and tools.
  • Excellent communication skills (written and verbal), with a polished, professional approach when working with executives and stakeholders.
  • Exceptional organization and attention to detail: with the ability to manage multiple priorities in a fast paced environment.
  • Proactive, solutions oriented mindset: strong follow through and the ability to anticipate needs.
  • Experience supporting meetings and logistics, including scheduling, coordination, tracking action items, and follow-ups.
  • Professional, reliable, and adaptable, with a strong customer service mindset and collaborative approach.
What Can We Offer You?The salary range for this position is $65,000 to $85,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.In addition to a competitive salary, we also offer:
  • Locally based offices with strong community ties and positive working environment.
  • Flexible work hours to accommodate your busy lifestyle.
  • Ability to work from home 2 days a week.
  • A laptop computer, monitor(s) and docking station will be provided for working from home.
  • Maternity leave and parental leave top-up.
  • Extended health and dental coverage, healthcare spending account, and RRSP matching.
  • Employee & Family assistance program, which offers 24/7 support for all employees and their families either online or over the phone.
  • Participation in our generous performance bonus plan, and opportunity to join an employee-owned firm.
  • Continuous support for your growth through professional development reimbursement, in-house training, mentorship programs, and opportunity to join numerous internal committees.

McElhanney