Executive Assistant

• Offer executive-level administrative support to the 2 Senior Leaders and act as a trusted liaison for the wider team.
• Manage complex calendars, coordinate travel, process expense reports, and organize memberships, conferences, and events.
• Compile and coordinate quarterly departmental and Board reporting, ensuring deadlines and deliverables are met across teams.
• Assist in preparing and reviewing the administrative budget for the team, proactively monitoring spending and identifying savings opportunities.
• Handle end-to-end meeting administration, including scheduling, logistics, minute taking, distribution of materials, and follow-up on action items.
• Support the team with ad-hoc needs, and work closely with other Executive Assistants for effective knowledge sharing and collaboration.
• Manage departmental memberships and sponsorships, maximizing available benefits for the organization.
• Ensure compliance with Health & Safety standards during all work activities.

• Significant experience (10+ years) as an Executive Assistant supporting senior leaders in a corporate or professional environment.
• Demonstrated ability to manage confidential information with the utmost discretion and sound judgment.
• Capacity to anticipate executive needs, strategically manage competing priorities, and deliver results within set timelines.
• Exceptional written and verbal communication skills, including drafting, editing, and formatting high-level correspondence, reports, and presentations.
• Advanced proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, OneDrive), Adobe Acrobat, SharePoint, Adobe Sign, and common videoconferencing tools (Zoom, Teams).
• Proficiency in coordinating with smartphones and basic audio-visual equipment.

Robert Half