Marketing Coordinator

• Results: You want to work in a company based on meritocracy where your results determine your trajectory (not time served).
• Trust: When your manager gives you something you use your critical thinking and proactive mindset to find a way to get it done and done well.
• User Experience: You appreciate what good customer experience looks like and are driven to consistently go above and beyond for the customer.
• Embrace Change: You thrive within a dynamic and evolving organization.
• Growth: You are consistently investing in and upgrading your skills and experiences.
• Gratitude: You want to feel appreciated, and you look to say thank you loudly and often to others on the team.

• You thrive in a collaborative environment.
• You are a team player.
• You are self-motivated, and results-driven.
• You have good requirement-gathering skills.
• You have good strategic planning and time management skills.
• You have strong client engagement abilities.

• Own end-to-end planning and execution of company participation in events, trade shows, and conferences.
• Act as the central point of contact between Marketing, Sales, leadership, and external vendors.
• Coordinate event selection and participation logistics, including registrations, sponsorship applications, and opportunity assessment.
• Manage event requirements: booth specifications, space needs, materials, equipment, staffing, and on-site logistics.
• Track and manage event budgets, pricing, approvals, and cost alignment.
• Plan and document attendee lists, internal roles, travel/logistics ownership, and responsibilities.
• Order, inventory, and track delivery of all event materials; ensure accuracy and readiness.
• Maintain a single, centralized system documenting event status, timelines, dependencies, and updates.
• Provide regular, clear status updates to all internal stakeholders before, during, and after events.
• Support on-site and last-minute needs as required; Calgary-based candidates preferred for periodic office presence to verify materials and handle urgent issues.

• Track marketing-related expenses tied to events, tools, and campaigns (ex. SAP Development Funds)
• Flag discrepancies and opportunities for cost savings to the Marketing Manager in a timely manner.
• Compile and submit marketing-related invoices to accounting.

• Manage the calendar of industry award submissions and ensure all applications are submitted on time.
• Track award outcomes and adjust targets to meet annual recognition goals.

• Collect, organize, and track incoming requests for marketing
• Maintain clear, centralized visibility of active requests, priorities, and status.
• Support reporting readiness by ensuring information is accurate and up to date.

• Identify and organize customer quotations and case studies, such as G2, in collaboration with our Customer Experience and Customer Marketing teams.
• Support cross-functional teams and fill in on unplanned or temporary tasks.
• Contribute to a positive team culture by embracing change, showing initiative, and helping meet shared deadlines.

• 2+ years of experience in a marketing coordinator, marketing operations, or events support role—preferably within a B2B or technology-focused company.
• Proven experience managing event logistics, campaign coordination, and/or agency communication.
• Familiarity with marketing automation platforms (e.g., HubSpot)
• Experience tracking budgets, managing timelines, and collaborating with internal and external stakeholders.
• Strong organizational skills and attention to detail, with a demonstrated ability to manage multiple projects simultaneously under tight deadlines.
• Bachelor’s degree or equivalent in Business Administration, Operations, Project Management, Communications, Marketing or a related field.
• Certifications (Considered an Asset): Project Management (PMP or CAPM), Event or Meeting Planning (CMP or equivalent)

• Accountability: takes ownership of tasks and sees them through to completion with minimal supervision; meets deadlines and follows through on commitments. Collaboration & Teamwork: works effectively across teams, especially with sales, agencies, and marketing colleagues; supports peers to achieve shared goals. Proactive Communication: keeps stakeholders informed; escalates issues or improvements early; provides timely updates and status checks. Initiative & Problem Solving: anticipates needs and roadblocks; takes the initiative to improve processes and identify cost-saving or efficiency opportunities.
• Customer-Centric Mindset: understands internal and external stakeholder needs; ensures a high-quality experience for partners, agencies, and event participants.
• Adaptability: embraces change and adjusts to shifting priorities, new systems, or unplanned responsibilities with a positive attitude.
• Attention to Detail: delivers high-quality, error-free work in reporting, logistics, and lead tracking; spots inconsistencies and proactively resolves them.

• Influence the financial management, structure, and direction of our rapidly growing mid-market business.
• Competitive remuneration

• Flexible Health and wellness spending account.
• Bonus program.
• STD, LTD, Life and Critical Illness benefit program.
• Work with great people in an environment where we live our core values.
• Growth as we provide you with challenges and opportunities to advance your career development and training.

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