Receptionist/Facilities Coordinator (Banking Exp.)
- Toronto, ON
- Permanent
- Temps-plein
Length: This is a 12-month contract with a strong possibility of an extension
Location: Toronto, ON (On-site)
Hours: Mon-Fri- 9-5"The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so !"Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to padhikari@teamrecruiter.comPlease mention the job title above in the subject line
The recruiter in charge of this role is PrakashAfter you have submitted your resume via e-mail please complete the application for this specific job by clicking "Submit Your Resume for this Job" at the bottom of this page to match your resume to the job.If you are interested in further opportunities, why not also do a general registration in our database. By visiting our website and clicking on "Database Registration"If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this email to them and you will be eligible for a referral bonus upon a successful hire.Requirements:
Position Summary:
The Receptionist and Facilities Coordinator plays a key role in ensuring the smooth operation of the office environment. This position provides professional front desk support and coordinates a variety of administrative and facilities-related services. The role supports day-to-day operations, promotes a welcoming and efficient workplace, and ensures adherence to company standards and procedures.Key Responsibilities:
Serve as the first point of contact for visitors and callers, providing professional and courteous service.
Manage calendars, schedule meetings, and coordinate room bookings and resources.
Support planning and execution of internal events and meetings.
Maintain organized filing systems and ensure timely access to business documentation.
Monitor and respond to inquiries via the central phone line and email, escalating as needed.
Sort and distribute incoming mail and dispatch outgoing communications.
Process invoices and vendor payments in accordance with company guidelines.
Liaise with internal teams and external vendors to coordinate office moves, furniture needs, and contractor access.
Maintain inventory of office supplies and place orders as needed.
Coordinate staff training logistics including scheduling, confirmations, and cancellations.
Prepare regular and ad-hoc reports and dashboards using collected data.
Ensure all office facilities, supplies, and technology are functioning properly.
Manage floor access and security protocols to maintain a safe work environment.
Support change management initiatives and contribute to continuous improvement efforts.
Build and maintain effective relationships with internal and external stakeholders.Qualifications:
Qualifications:
1-2 years of relevant experience in administrative or facilities coordination.
Post-secondary education in a related field is preferred, or an equivalent combination of education and experience.
Strong organizational and multitasking skills with the ability to prioritize effectively.
Excellent verbal and written communication skills.
Strong customer service orientation and problem-solving abilities.
Ability to exercise sound judgment and act quickly when needed.
Proficient in Microsoft Office Suite and other relevant tools.
Collaborative team player with a proactive and adaptable approach.Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply !When you have some time please register in our database (5 minutes process) to be considered for future openings; the link is available on our website at http://www.teamrecruiter.com in the Candidate section. Please follow us on LinkedIn at https://www.linkedin.com/company/teamrecruiter.com/, or on Twitter at https://twitter.com/TeamRecruiter.We thank all applicants for their interest. Only those who meet the qualifications will be contacted through telephone/email. You are encouraged to register with us in our database to be considered for future positions available.Have a great day.At Teamrecruiter.com we offer some of the most highly qualified professionals in the workforce. We dedicate an industry trained recruitment specialist to the following areas: IT, Finance, Admin, Sales, Executive Search and Contractors. If you would like to learn more about our full-service recruiting firm please visit our website at www.teamrecruiter.com.CAMSC and ACSESS certified"...All Offers are conditional on Client Post-Offer Conditions being met and removed by end client prior to written offer signing""Please note that emails from our Recruitment Firm may inadvertently be sent to your Spam Folder. When contacted regarding an employment opportunity, please keep an eye on your Spam/Junk Folder to avoid missing important communication."THE EMPLOYER OF RECORD FOR THIS ROLE WILL BE TEAM RECRUITER / SE.Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.