Receptionist

• Greet visitors and employees warmly, ensuring they are directed to the appropriate areas or individuals.

• Handle incoming and outgoing mail, including managing internal data bags and maintaining accurate records of mail distribution.

• Coordinate office supply orders, catering services, and parking arrangements as needed.

• Manage multi-line phone systems, answering calls efficiently and directing them appropriately.

• Provide support for internal meetings, ensuring a well-prepared and detail-oriented environment.

• Process security passes and assist with any visitor or employee access requirements.

• Maintain a clean and organized reception area, contributing to a positive first impression for all guests.

• Take initiative in handling unexpected situations, ensuring issues are resolved promptly and professionally.

• Perform light administrative tasks, such as data entry, filing, and email correspondence.

• Collaborate with team members to support a flexible and hybrid working environment.

• Proven experience in a receptionist or front desk role, preferably in an office environment that requires attention to detail.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Exceptional interpersonal and communication skills, both written and verbal.
• Ability to manage multiple priorities while maintaining a high level of attention to detail.
• Familiarity with handling multi-line phone systems and scheduling appointments.
• Demonstrated problem-solving skills and the ability to take ownership of tasks.
• Customer service-oriented mindset with a friendly and approachable demeanor.
• Ability to work independently while contributing to a collaborative team environment.

Robert Half