Executive Assistant

• Manage the Executive's complex calendar, inbox/email communications, and meeting management
• Organize travel arrangements and associated logistics for both domestic and international travel; and expense report preparation
• Handle communication with internal and external parties, on behalf of the Executive
• Proactively identify scheduling conflicts or emerging issues and take action to provide resolution in a timely manner
• Coordinate and manage logistics for business meetings including required materials, agendas, and minutes
• Prepare reports, documents, and presentations, including handling of confidential correspondence
• Arrange and attend Board Meetings including preparation of logistics, materials, minute-taking and distribution
• Maintain confidentiality with sensitive information including financial documents and/or personal information
• Provide personal assistance to the Executive based on current and varying needs
• Organize event logistics for company functions throughout the year

• Minimum of 5 years' experience in a senior-level executive assistant support position is ideal
• Degree or Diploma in Office Administration, Business or relevant field of study
• Previous event planning experience would be considered an asset
• Strong proficiency with Microsoft Office Suite, specifically MS Excel, possessing strong overall technical skills
• Highly organized and detailed with effective time management abilities, and able to work within tight deadlines and changing priorities in a day
• Excellent verbal, written and interpersonal skills with expert ability to be proactive and resolve issues
• Possess calm professionalism with the ability to exercise discretion and maintain confidentiality to the highest degree
• Have a positive, entrepreneurial, and “can-do” attitude
• Be able to travel domestically on an as-needed basis

McNeill Nakamoto