Receptionist

• Sort and distribute incoming and outgoing mail and packages, arranging for couriers as required.
• Facilitate the booking of boardrooms and meeting spaces upon staff requests.
• Manage the initial invoicing process before forwarding it through the appropriate system.
• Answer and manage a multi-line phone system, directing calls and taking messages as needed.
• Provide exceptional customer service to visitors and employees, addressing inquiries promptly.
• Maintain organized filing systems for easy access to records and documents.
• Coordinate and schedule appointments, ensuring all parties are informed of meeting details.
• Handle email correspondence efficiently, responding to and forwarding messages as required.
• Assist with general office duties to support administrative operations.

• At least 2 years of experience in an administrative or receptionist role.
• A detail-oriented, friendly, and success-driven attitude.
• Ability to work independently and take initiative to complete tasks.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Skilled in handling a multi-line phone system.
• Strong interpersonal skills and a customer-focused mindset.

Robert Half