Payroll Specialist

• Manage end-to-end payroll processing for salaried and hourly employees on a semi-monthly cycle, ensuring accuracy in earnings, deductions, benefits, and statutory requirements
• Process long-term incentive payouts, annual bonuses, and off-cycle payments, ensuring appropriate approvals, tax treatments, and documentation
• Ensure timely and accurate entry and maintenance of employee data (new hires, transfers, promotions, salary changes, leaves, terminations) while maintaining data integrity across payroll systems
• Process quarterly director fee payments, including calculations, tax treatments, and reporting
• Oversee the submission and validation of project timesheets for SR&ED reporting, ensuring documentation meets compliance standards

• Prepare and reconcile payroll reports (payroll journals, cost allocations, general ledger entries) and support month-end and quarter-end close in collaboration with Finance
• Reconcile and remit all statutory deductions (CPP, EI, tax) and other required remittances to CRA in accordance with federal and provincial guidelines
• Complete all year-end activities, including T4 preparation and distribution, ROEs, and year-end reconciliations for employees and directors
• Participate in quarterly and annual payroll audits, providing documentation, explaining variances, and implementing corrective actions
• Maintain internal controls, documentation, and audit trails for all payroll processes to ensure compliance with internal policies and external regulations
• Administer WCB reporting and premium remittances, reconcile premiums, manage rate changes, and support WCB audits as needed
• Administer monthly reconciliation of benefit amounts for all employees
• Provide monthly, quarterly, and annual reconciliation of payroll-related liability accounts with accurate supporting documentation

• Collaborate with HR, Finance, external auditors, and government agencies to ensure payroll practices align with regulatory requirements and organizational policies
• Provide timely support, expertise, and guidance to internal stakeholders on payroll-related inquiries, processes, and best practices

• Experience and working knowledge of payroll systems (UKG experience would be an asset)
• Understanding of Employment Standards in across Canada
• Deep understanding of Canadian payroll tax laws and regulations
• Attention to detail, especially in documentation and data entry
• Excellent organizational and time management skills
• Ability to deal with sensitive situations
• Solid experience with MS Word and Excel software
• Ability to adapt and learn new processes quickly
• Deadline driven

• A minimum of 5 years of previous experience in payroll administration, preferably as a sole administrator

• Payroll Certification (National Payroll Institute) is essential

• Competitive compensation packages
• Extended health benefits
• Work life balance
• Health & wellness support
• Opportunities to give back
• Great vacation time
• Employee & family events

Pason Systems