Executive Assistant
- Vancouver, BC
- 68.000-96.900 $ par an
- Permanent
- Temps-plein
- Be the first reviewer of contracts, ensuring baseline content aligns with LMI’s corporate structure and governance requirements, and provides a thorough summary of remaining contract content for secondary review by leadership.
- Maintain accurate records of corporate entities, officers, and directors.
- Apply LMI’s corporate structure to ensure contracts accurately reflect the appropriate legal entity, its functions, and jurisdictions.
- Coordinate the proper signing of all contracts by authorized individuals.
- Monitor patents and trademarks, tracking renewal deadlines and coordinating filings to ensure compliance and protection of LMI's intellectual property.
- Coordinate annual corporate filings and ensure compliance with all jurisdictional requirements, including international expansions.
- Track contract deadlines, renewals, and compliance requirements.
- Maintain a comprehensive contract database and digital filing system for easy retrieval and reference.
- Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, travel support, expense reporting, etc.
- Prepare and edit correspondence, presentations, and reports with exceptional attention to detail.
- Proactively track and manage executive deadlines to ensure timely completion of deliverables.
- Research and provide summarized findings on a range of topics that might impact LMI’s business, demonstrating an ability to think strategically.
- Handle confidential and sensitive information with the highest level of discretion.
- Bachelor's degree in Legal Studies, Business Administration, or a related field.
- 3-5 years of experience in a similar high-level administrative or legal support role.
- Experience with a Board of Directors or C-suite executives is highly valued.
- Experience in improving or optimizing a contract and document management system.
- Proven ability to maintain the highest level of confidentiality and discretion when handling sensitive corporate and personal information.
- Proven ability to be proactive, assertive, and take full ownership and accountability for a scope of work.
- Advanced proficiency in Google Suite (preferred) or Microsoft Office Suite (alternate) with the ability to manage content for both accuracy and aesthetics.
- Exceptional organizational skills with the ability to prioritize and manage competing demands effectively.
- Strong attention to detail and accuracy in document preparation and review.
- Excellent written and verbal communication skills.
- Paralegal certification or equivalent experience.
- Familiarity with electronic signature platforms (e.g., DocuSign, Adobe Sign).
- Experience in a global technology company or similar corporate environment.
- Proactive Management: Effectively anticipating needs and proactively managing the executive team's schedules and priorities, resulting in no missed executive deadlines.
- Professional Conduct: Consistently positive informal feedback from internal and external stakeholders regarding professionalism, confidentiality, and discretion.
- Accuracy and Timeliness: 100% compliance with deadlines for contract reviews and corporate filings.
- Operational Excellence: The successful optimization of LMI’s document management systems and processes, leading to a measurable reduction in contract processing time.
- Executive Satisfaction: Consistently positive feedback from the executive team regarding preparation, collaboration and professional development, measured through quarterly check-ins.