Administrative Support Agent, class I

• Receive, record and process student and consumer payments
• Update student's financial records and issue official payment receipts
• Receive, record and process deposits from JAC departments
• Perform daily closure of the P.O.S machine, reconcile all received payments, and upload supporting documentation to the financial system
• Generate reports on online payments received and reconcile them with corresponding records in the financial system
• Identify student's outstanding balances and input appropriate accounting trigger codes into their records for follow-up and action
• Assist with accounts receivable and accounts payable functions as required
• Input general ledger transactions, including journal entries and transfer cost vouchers, ensuring accuracy and compliance
• Disburse petty cash to faculty and non-faculty staff following verification of required approvals and supporting receipts, in accordance with institutional policies
• Replenish departmental petty cash floats by verifying expenditures and processing reimbursement requests in a timely and accurate manner
• Receive supplier invoices and payment requests, match them with existing system entries, prepare supporting documentation, and forward to Accounts Payable for processing
• Verify and match supplier invoice details with corresponding payment records to ensure accuracy and consistency
• Verify payment approvals, obtain required signatures on cheques, and distribute them to suppliers accordingly
• Ensure accurate filing and secure archiving of invoices and related reports for the accounting department in compliance with record-keeping policies
• Verify bank account withdrawals against the issued cheque register and promptly follow up with the bank to resolve any discrepancies
• Identify and mark stale-dated checks in the financial system
• Enter timesheets and absence accurately into the Time Management module
• Prepare purchase requisitions and manage the replenishment of stationery supplies for the accounting department
• Prepare and distribute T4A and Relevé 1 tax forms to suppliers in a timely manner
• Provide requested documentation to external auditors, tax specialists, and fiscal authorities
• Respond inquiries from students, faculty, staff, suppliers, and other stakeholders promptly and professionally
• Receive and distribute incoming mail
• Perform other related duties as assigned to support departmental operations

• Minimum of one year of experience in accounts payable or accounts receivable in a computerized accounting environment, an asset.
• French - Basic (oral, written and written comprehension)
• English - Intermediate (oral, written and written comprehension)
• Demonstrates a high level of accuracy in financial computations and data entry.
• Strong communication skills and a proven ability to deliver outstanding customer service
• Word - Basic
• Excel - Basic
• Knowledge of Clara software (Skytech Communications) would be an asset

• Word (basic)
• Excel (basic)
• French - Basic (oral, written and written comprehension)
• English - Intermediate (oral, written and written comprehension)

John Abbott College