Communications Coordinator

• Coordinates the development, production, and distribution of corporate and marketing communication

• receives, and reviews requests from the Communications Project Manager or delegate
• supports the development of communications plans
• suggests appropriate communications, media, and advertising strategies
• Acts as project leader for communication projects:

• develops and facilitates project plans and schedules to ensure the timely delivery of projects
• ensures project schedules are aligned with the resources available and ensures optimal use of internal resources
• briefs project team of project goals
• Coordinates the reviews drafts of copy and proofs from creative, and routes for review.

• In liaison with media placement agency, advertising agency, or creative/design studios, implements media plans, sets schedules, and provides budget allocations.
• Works with the media placement agency to coordinate the approvals of media buy recommendations, placements and advertisement schedules and details.
• Ensures creative assets are supplied and sent to the agency in a timely matter.
• Ensures advertising schedules are received and budgets checked against overall project budget.

• Sources, interviews and negotiates with suppliers and production vendors, analyses quotations to provide cost estimates to internal clients, assesses their work and makes decisions on supplier selection for projects.
• Generates purchase requisitions to ensure proper job specifications are provided to outside suppliers and reconciles invoices against quotations.
• Monitor project progress and identify risks, barriers, and constraints to project lead and/or manager and work collaboratively with teams to devise solutions.
• Documents project phases and creates summary reports for company management.

• tracks and monitors project budgets
• manages production docket system including library of all production materials
• coordinates the proofreading of materials, and inspection pre-press artwork to ensure quality
• arranges a FortisBC representative to attends press checks as required
• ensures that all finished advertising materials are sent to clients, suppliers, publications, or other destinations

• Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

• Completion of a recognized diploma in Business Administration, Communications, or related field from an accredited post-secondary institution.
• Minimum of three (3) years directly related and recent experience and should include project management.
• Thorough knowledge of procedures involved in print production, including pre-press and printing technology, digital and social media.
• Thorough understanding of the use of communications media (collateral, web, advertising - print, radio, TV, online) to achieve client's objectives.
• Ability to assess and evaluate the quality of supplier's work and evaluate estimates for accuracy.
• Strong communications planning and project management skills with sound budgeting and time management skills, including the ability to work effectively under tight deadlines with minimal supervision.
• Strong knowledge of written and digital project management tools.
• Excellent verbal and written communication and proof-reading skills.
• Strong knowledge of computer systems operations, environment and peripherals and various applications software in use in the department (Adobe Photoshop, Illustrator, InDesign & suite of MS Office products).

FortisBC