Are you passionate and dedicated to making a positive impact on people’s health and wellness? Do you thrive on having the satisfaction of being on a driven team of industry experts and building a reputation for being one of the best in the industry with exceptional standards of work and quality? If so, come and join us as a Care Coordinator Manager at Julie Skaling Physiotherapy Clinic - Wolfville a Lifemark Health Group clinic, Canada’s premier, largest, and most comprehensive healthcare management organization. We believe when you move better, you feel better. This is at the heart of everything we do, and we are seeking a Care Coordinator Manager who shares this same philosophy.At Lifemark, we walk the talk of our company Core Values: “We have fun”, “We strive for simplicity”, "We trust each other to do the right thing”, "We go the extra kilometre” and “We belong here”.The Care Coordinator Manager is responsible for fostering and maintaining strong relationships between the clinic and its customers, including patients, staff, funders, and referral sources. This role provides leadership and oversight to the care coordination team, ensuring the delivery of efficient, high-quality administrative support and seamless clinic operations.Through a focus on service excellence, the Care Coordinator Manager promotes a culture of friendly, professional, and patient-centered care in all interactions with patients, team members, and external stakeholders.The Care Coordinator Manager is responsible for performing and overseeing all aspects of clinic coordination, including patient intake, data entry, phone and email communications, outbound calling, and the processing of faxes. In addition, this role will oversee invoicing and payment processing, while supporting team performance, workflow optimization, and continuous improvement of administrative processes.Why Lifemark?
Opportunity to work with a multi-disciplinary team of clinicians and the satisfaction of being on a driven team
Supportive and collaborative administrative team
Positive and comforting work environment
Opportunities for growth within a national company
Nationally recognized brand with a strong digital presence
Primary Responsibilities:
Create a welcoming, patient-focused clinic environment
Lead and support resolution of patient inquiries and concerns
Oversee reception operations and daily clinic flow
Manage Accounts Receivable and payment processing
Ensure accurate data entry and patient record management
Coordinate timely submission of insurance and stakeholder documentation
Oversee expense reporting, petty cash, and financial controls
Promote patient experience initiatives, including online reviews (Google my Business)
Support accounting processes and reporting
Manage payroll accuracy and timelines
Oversee clinic administration and office operations
Ensure compliance with company policies and procedures
Qualifications & Core CompetenciesThe ideal candidate will have:
High School Diploma or equivalent required; post-secondary education in Medical Office Administration or related field is an asset
1-5 years of experience in a clinical or healthcare setting; leadership experience preferred
Proven ability to effectively manage multiple priorities in a fast-paced, high-volume environment
Strong verbal and written communication skills, with a commitment to delivering exceptional patient/customer service
Demonstrated flexibility and adaptability, with the ability to respond to changing priorities and clinic needs
Ability to lead a team while working independently
Proficient in Microsoft Office and EMR/case management systems
Experience in a physiotherapy or multidisciplinary clinic is an asset
InclusionWe are committed to creating an inclusive environment where people from all backgrounds can thrive. Improving inclusion and equity is a collective responsibility. Lifemark promotes equal employment opportunities for all job applicants, including but not limited to those self-identifying as a member of the employment equity groups: Indigenous peoples, Newcomers to Canada, Women, and Visible minorities.AccommodationAccommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process. Email us at talent @lifemark.ca
