Office Associate

Calgary, AB
Permanent
Temps-plein

Il y a 1 mois

Who We Are:Alstar Group of Companies Ltd. has provided quality construction services to the oil and gas industry since 1969. Based in Calgary, with projects across Western Canada, we are leaders in turn-key new construction, maintenance, prefabrication, and modular construction services.Who You Are:We are currently seeking a Job Instructions Administrator, Calgary Shop.Highly organized and detail-oriented professional who takes ownership of job instructions, work instructions, and related documentation. Accurate, adaptable, and proactive, able to manage multiple tasks and workflows spanning weeks or months. Thriving in environments where precision, consistency, and process improvement are critical, and are committed to supporting teams in achieving their goals efficiently.This position is offered as a two-year term, with the potential for transition to a permanent role.Here’s What We Offer You:

Competitive compensation
Total Rewards Program
Extended health care plan including medical, dental, vision, and mental health services
Three weeks of vacation annually
Group RRSP
Group Life - AD&D - Critical Illness Insurance
Paid safety orientations
Great company culture and environment
Areas to grow within the organization, opportunities for growth
Recognition of achievements and contribution

What We're Looking For From You - If This Describes You, We'd Love to Meet!

3 years of administrative experience
Advanced skills in GembaDocs, Scribe, and Google Workspace
Demonstrated ability to develop and assist in the building and alignment of new processes
Proficient in typing at 50+ WPM
Excels in organizational awareness, communication, accountability, and continuous improvement
Strong problem-solving abilities to identify and resolve challenges efficiently
Highly organized, self-motivated, and able to manage multiple priorities
Builds strong working relationships and contributes positively to team efforts
Exceptional attention to detail, ensuring accuracy and quality in all tasks
Delivers approachable, high-quality service

Responsibilities:

Manages the end-to-end administrative lifecycle of the TWI (Training Within Industry) Job Instruction (JI) program
Enhances trainer and facilitator effectiveness by maintaining comprehensive documentation, tracking, and reporting
Oversees the TWI Library to maintain integrity, security, and version control of all knowledge assets
Oversees Work Instruction (WI) and Job Instruction Breakdown (JIB) databases
Ensures all technical submissions adhere to established formatting and document control standards
Performs final Quality Control (QC) audits on all documentation prior to release
Facilitates the revision lifecycle with the CWD Trainer, managing transitions from established processes to formalized Work Instructions
Manages the Corporate Training Matrix, maintaining accurate training records, schedules, and sign-offs
Updates Competency forms as needed and coordinates approvals
Maintains verified trainer and leader directories to ensure targeted and efficient stakeholder communication
Conducts shop visits to support trainers
Tracks improvement recommendations and oversees their successful execution

Alstar Group

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