Undergraduate Program Assistant
University of Toronto Voir toutes les offres
- Toronto, ON
- Permanent
- Temps-plein
Req ID: 47702
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Family & Community Medicine
Campus: St. George (Downtown Toronto)
Position Number: 00059165
Existing Vacancy: YesDescription:About us:Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.Your opportunity:The Department of Family and Community Medicine (DFCM) is recognized internationally for its clinical, educational and research excellence. Our faculty are clinical and academic leaders who are breaking new ground on issues ranging from inner city health, addiction medicine, global health, palliative care, immigrant and indigenous health and far more.As the Undergraduate Program Assistant, you will support the day-to-day delivery of undergraduate education activities in a fast-paced academic environment. Serving as a key resource for students, faculty, and other stakeholders, youwill help keep core program processes, meetings, interviews, and events running smoothly while ensuring course information, applications, and records are maintained accurately and with care. Your strong organizational skills, attention to detail, and ability to manage competing priorities will contribute to effective program operations and a responsive, well-supported experience for students and faculty.Your responsibilities will include:
- Acting as the first point of contact, providing detailed information on program and course requirements
- Liaising with students and faculty to coordinate program activities
- Maintaining calendars and coordinating scheduling for interviews, site visits, and committee meetings
- Determining logistical details and activities for events and programming
- Writing routine documents and correspondence
- Liaising with stakeholders to coordinate space and resource requirements
- Maintaining course information on student information systems, updating records and databases, and generating reports
- Advanced College Diploma (3 years) or an acceptable combination of equivalent education and experience
- Minimum two (2) years of related experience providing administrative support in a University, teaching hospital, or comparable environment
- Demonstrated experience providing course/program support to an education program
- Demonstrated experience serving as the first point of contact including responding to student or general enquiries and redirecting as appropriate
- Experience providing detailed information to students on program and course requirements and ensuring the completeness of applications
- Experience maintaining calendars on behalf of senior leadership and coordinating complex schedules, including interviews and site visits
- Demonstrated experience working with student information systems to maintain course information, update records and databases, and generate reports
- Demonstrated experience writing routine documents and correspondence
- Experience coordinating meetings, including preparing agendas, recording meeting minutes, and tracking action and follow-up items
- Experience coordinating the logistical details and activities for events and/or programming, including arranging travel and accommodations
- Advanced proficiency with MS Office Suite and learning management and administrative systems, including applications such as FOCUS, RSS, Elentra, and MedSIS
- Strong communication, interpersonal, and problem-solving skills, with the ability to exercise sound judgment in a collaborative, multi-stakeholder environment
- Excellent organizational and time-management skills, including managing competing priorities, meeting deadlines, and handling confidential information with discretion
- Adaptable
- Communicator
- Diplomatic
- Organized
- Problem solver
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $63,963. with an annual step progression to a maximum of $81,797. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Sana J MahmoodLived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.A job description is available upon requestDiversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact .