Assistant to the Chair
University of Toronto Voir toutes les offres
- Toronto, ON
- Permanent
- Temps-plein
Req ID: 47683
Faculty/Division: UofT Scarborough
Department: UTSC:Dept-Anthropology
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00012994
Existing Vacancy: YesDescription:About us:The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.The Departments of Anthropology and Sociology, at the University of Toronto Scarborough, consist of award-winning faculty who combine active and productive research programs with teaching innovation and excellence. Many of the Faculty's expertise extend well beyond Canada to cover all regions of the globe. All our programs focus on teaching the core skills of critical thinking, qualitative and quantitative research methods and analysis, and excellence in writing. The programs are designed to intrigue and satisfy students' curiosity, to nourish their mind, and to equip students to become effective citizens of the global community.This search aligns with the University's commitment to strategically and proactively promote diversity among our community members . Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.Your opportunity:Working under the general direction of the Chairs, the incumbent provides administrative support to the Department of Anthropology and Department of Sociology and confidential administrative support to the Chairs. Working in a collaborative team environment, the incumbent supports the Chairs with academic processes including PTR (progress through the ranks), promotions, tenures, interim reviews, searches, and research leaves; coordinating all aspects of an intensive appointment schedule including providing logistical support for meetings and events; and ensuring the efficient day-to-day administration of the Chair's Office.Your responsibilities will include:
- Applying established standards when administering academic search activities
- Preparing draft employment letters using templates
- Applying established standards when administering tenure and promotion activities
- Determining logistical details and activities for events and/or programming. Scheduling travel plans and requesting appropriate accommodations.
- Fostering cooperative working relationships with a wide variety of internal and external contacts
- Taking and distributing meeting minutes
- Handling sensitive and/or confidential information
- Updating and maintaining records
- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum three years of related secretarial and administrative experience
- Demonstrated experience with academic processes such as searches, tenures, promotions and research leaves
- Demonstrated experience providing administrative support in a service-oriented department
- Demonstrated experience editing content for brochures, newsletters, websites and/or handbooks
- Experience in a university setting with knowledge of academic policies, procedures and regulations
- Strong computer skills as applied to databases, spreadsheets, word processing and, with strong proficiency with MSOffice applications (Outlook, Excel, Word, PowerPoint)
- Strong skills with software for document management, such as SharePoint, and with scheduling software, e.g. Doodle, When2Meet
- Working knowledge of SuccessFactors or other online application systems
- Demonstrated ability to exercise tact, good judgment and diplomacy when dealing with students, faculty and staff
- Strong interpersonal skills and highly service-oriented with a genuine commitment to fulfill the department's mission and to offer quality service while fostering positive working relationships with all areas of the University
- Excellent communication (verbal and written), analytical and organizational skills
- Ability to multi-task and deal effectively with competing priorities
- Ability to work well under pressure and maintain confidentiality
- Must show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment
- Familiarity with the University of Toronto's policies, rules, guidelines and procedures
- Knowledge of SharePoint MS Teams and OneDrive
- Communicator
- Efficient
- Meticulous
- Organized
- Resourceful
- Responsible
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / ManagerialLived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact .