Administrative Assistant (Intermediate)
- Vancouver, BC
- 62.000-75.000 $ par an
- Permanent
- Temps-plein
Responsibilities will include:
- Timely and proper delivery of various engineering documents, including correspondence, records of meetings, technical memoranda, discussion papers, contract documents and technical specifications, reports, and proposals.
- Assembling and transmitting documents and correspondence internally and externally to staff and clients in various formats.
- Management of records and maintaining confidentiality in accordance with departmental and corporate requirements.
- Updating resumes and team calendars.
- Coordinating meetings, travel, lunch and learns and social gatherings as required.
- Assist with planning team building and other social gathering.
- Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
- Provide guidance and mentorship to other administrative staff in the operation.
- Diploma or undergraduate degree in Office Administration an asset.
- 5+ years experience providing administrative support, preferably in an engineering or architectural or other professional services environment.
- Proficient in MS Office, including word processing (Word), spreadsheets (Excel), presentations (Power Point), collaboration (Teams).
- Website maintenance (SharePoint) and database management skills are an asset.
- Knowledge of PDF-Xchange or Adobe Acrobat is an asset.
- Experience in InDesign is an asset.
- Able to work in a fast-paced office environment and remain calm in stressful situations.
- Superior organizational and time management skills; strong attention to detail.
- Superior interpersonal skills and a strong team player.
- Strong oral and written communication skills and technical writing skills.
- Available to work overtime as required or requested, occasionally at short notice.
We provide:
- A hybrid work environment that allows for a combination of working from home and in the office.
- Competitive salary and benefits, including a fitness allowance, and company-matching pension program.
- Ongoing support for your growth and development, including a formal professional development program, mentoring programs, training opportunities, and professional designation support.