Human Resources Coordinator

• Maintain and update employee records for new hires, transfers, promotions, and terminations.
• Ensure all HR documentation (employment agreements, change forms, policies) is accurately completed, tracked, and filed.
• Support the onboarding and offboarding processes, including orientation scheduling, asset tracking, exit documents, and file closures.
• Respond to employee inquiries regarding company policies, procedures, and employment status.

• Maintain employee master data using spreadsheets, tracking logs and ERP system.
• Update and monitor records for vacation, leaves of absence, training, certifications, and other employee lifecycle milestones.
• Run periodic reports from Excel to support leadership with headcount, turnover, leave balances, and other HR data.
• Ensure manual filing systems (electronic and physical) are accurate, organized, and up to date.

• Process benefit enrollments, updates, and terminations by coordinating directly with providers.
• Track employee leaves of absence and ensure all documentation is complete and appropriately communicated.
• Maintain and update manual leave trackers for various types of leaves (sick, vacation, personal, etc.).
• Respond to routine employee questions about benefits coverage and eligibility.

• Ensure employee records, policies, and forms are kept in compliance with internal procedures and employment standards.
• Support internal audit preparation by maintaining documentation logs and cross-referencing manual trackers.
• Help coordinate training tracking, WHMIS compliance, and policy acknowledgments.
• Assist in maintaining consistency across internal documentation and employee communication templates.

• Provide administrative support for HR-led programs such as employee recognition, wellness, training, or performance review cycles.
• Support the planning and logistics for social committee events, company announcements, and employee appreciation initiatives.
• Maintain employee contact lists, distribution lists, and birthday/anniversary calendars.
• Assist with internal communications and help ensure HR notices are distributed and understood.

• Certificate or Diploma in Human Resources, Business Administration, or related field preferred.
• 1–3 years of experience in an HR administrative or coordinator role.
• Proficient in Microsoft Excel, Word, and Outlook (advanced spreadsheet skills are required).
• Strong attention to detail and excellent organizational skills.
• Ability to handle confidential information with integrity and discretion.
• Clear and professional communication skills (verbal and written).
• Proven ability to manage multiple priorities in a deadline-driven environment.
• Friendly, team-oriented approach with a willingness to support cross-functional initiatives.

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