Business Development Administrator

• Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
• Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.
• Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
• Trusted Advice – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.
• Lead with Purpose – You empower, support, and guide others, driving meaningful results.

• Track timelines, deadlines, and submission requirements for business development pursuits.
• Update and maintain CRM records, including client interactions, pursuit status, and pipeline notes.
• Assist with gathering project information, resumes, and content needed for proposal teams.
• Work with senior leadership to identify themes associated with win strategy and craft project pursuit value proposition copy to help sell RJC’s expertise.
• Maintain shared BD and Marketing resources (project sheets, bios, images, databases) and bid searching opportunities.
• Conduct basic market, client, and competitor research to support BD planning.
• Prepare supporting materials for BD meetings, outreach, and client engagement activities.
• Coordinate marketing deliverables from intake to completion, including timelines, reviews, approvals, and version control.
• Maintain leads in databases and shared systems through accurate updates, record-keeping, and quality checks.

• Support BD leads in planning outreach, client follow-ups, meeting preparation, and supporting proposal documentation control oversight.
• Track and report on BD activity metrics, including proposal outcomes and pipeline updates.
• Contribute insights to enhance BD processes, documentation, and workflow efficiency.
• Assist in planning and coordinating client-facing events, conferences, fundraisers, and networking sessions.
• Apply business judgment and discretion when handling client records and supporting pursuit strategies.
• Build understanding of consulting engineering markets, procurement trends, and RJC service areas.
• Collaborate with regional marketing teams and internal departments to align key messaging, deliverables, and rollouts with firm priorities.

• Demonstrate initiative by proactively identifying opportunities, follow-ups, and upcoming deadlines.
• Maintain professionalism and strong interpersonal skills when interacting with clients and internal teams.
• Exhibit accountability in managing tasks, documenting outcomes, and ensuring timely coordination.
• Uphold RJC’s standards for communication, branding, and client service in all BD materials.
• Model reliability, discretion, and sound judgment when handling sensitive business information.

• Degree or Diploma in Business, Marketing, Commerce, Communications, or a related field.
• MBA is an asset but not required.

• Must meet the criteria for obtaining federal Reliability status.

• 0–2 years of experience in business development, marketing, research, administration, or coordination.
• Experience in engineering, architecture, construction, or consulting environments is an asset.

• Strong proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Familiarity with CRM platforms is an asset.
• Comfortable conducting online research and synthesizing information.
• Strong written communication and organizational skills.
• Detail-oriented, organized, and able to manage shifting priorities.
• Clear, professional communication (written and verbal).
• Collaborative and able to work well across departments.
• Proactive, resourceful, and eager to learn.
• Strong interpersonal skills and professionalism with client-facing work.

• An inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• Being part of a supportive and inclusive network of people that help each other reach their goals

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