Office Coordinator

Synaptive Medical

  • Mississauga, ON
  • Permanent
  • Temps-plein
  • Il y a 15 jours
Position: Office CoordinatorJob DescriptionWe are seeking a highly organized and detail-oriented Office Coordinator to join our team. This role is responsible for managing daily administrative and office support tasks to ensure the smooth operation of our workplace. This is a full-time position based at our head office in Mississauga.The ideal candidate will be proactive, dependable, with excellent communication and time management skills and capable of handling multiple priorities in a fast-paced environment. The candidate will be instrumental in creating a positive and professional first impression for visitors and when handling incoming phone calls.What You’ll Do
  • Answer and direct incoming phone calls, e-mails and other correspondence efficiently; and relay accurate messages
  • Greet and assist visitors, customers, and employees in a professional and welcoming manner
  • Maintain office security by following safety and visitor procedures
  • Manage office supply inventory and reorder items as needed
  • Oversee kitchen supplies and restock as necessary
  • Handle and distribute the incoming mail on a daily basis
  • Support facility operations and assist with janitorial and maintenance coordination
  • Perform light delivery and errand tasks as required
  • Provide administrative support to senior staff including data entry, filing and documentation preparation.
  • Coordinate meetings for senior staff members and company events, including scheduling and catering arrangements
  • Monitor and maintain office equipment, arranging service or repairs when needed
  • Support the Health and Safety committee and supporting safety policies and procedures
What you’ll need:
  • High school diploma
  • 1-3 years of experience in administrative or office coordination role
  • Strong organizational, multitasking and time management abilities
  • Ability to adjust and is flexible to meet changing work needs and demands
  • Excellent telephone etiquette and communication skills
  • Excellent written and oral communication skills
  • Proven analytical and problem-solving measures
  • Office experiences working in a confidential capacity
  • Strong computer skills, including MS Office Suite (Word, Excel, Outlook, PowerPoint)
  • Ability to prioritize and manage multiple tasks under pressure
  • Positive, enthusiastic, and professional demeanor
  • Self-motivated and able to work independently with minimal supervision
  • High level of integrity and strong work ethic
This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Synaptive Medical