Project Control Officer (Intermediate) 0379

• Work with internal stakeholders to ensure sourcing documents are complete and accurate
• Complete entries as required into the applicable procurement system (e.g. Workday)
• Maintain required documents and ensure a complete audit trail
• Draft briefing notes and other documentation as required
• Create and issue Purchase Orders

• 4+ years' experience with, and understanding, of Procurement principles and processes
• Proficient with Workday, Flextrack and/or eSourcing
• Demonstrated ability to work well with various groups of internal and external clients while demonstrating customer service
• Detail oriented with excellent organizational and time management skills
• Strong leadership skills, accountability and a demonstrated ability in delivery
• Strong verbal and written communication skills
• Proficient in MS Office, including MS Teams document repository and Excel

• Knowledge of Procurement methodologies and public sector procurement processes
• Knowledge of Project Management concepts (e.g. project goals, risk, scope, participant roles, planning, cost and quality management)
• Demonstrated experience working in a professional environment supporting multiple project managers and critical projects to ensure project deliverables are delivered on time and adhere to agency standards and policies.
• Experience collaborating with internal and external clients, developing and managing project schedules, deliverables, status reports
• Experience working alongside project managers to provide updates, escalate where required, identify risks, and lead project document deliverables
• Experience routing documents for signature via DocuSign monitoring project document repository and ensuring all documents are reviewed and maintained in the repository
• Ability to adequately monitor, track, and coordinate project requirements and provide reporting and input to ensure targets are met
• Ability to handle client relationships to manage expectations, provides updates as required, identify and mitigate potential conflicts between project and functional areas

• C1 - Minimum 4 years' experience supporting procurement activities – 20 points
• C2 - Minimum 2 years hands-on experience with Procurement tools, such as Workday, FlexTrack, Ontario Tender Portal. - 15 points
• C3 - Strong communication skills: verbal, written, active listening, conflict resolution and stress tolerance – 15 points
• C4 - Effective time management and multi-tasking skills – 15 points
• C5 - Skilled in creating, tracking and maintaining project documentation and reporting; detail oriented – 15 points
• C6 - Advanced experience with MS Office including MS Teams document repository and Excel – 10 points
• C7 - Experience working with a multiple internal and external clients – 10 points

• Work with internal stakeholders and clients to ensure sourcing process is followed, and documents are complete and accurate
• Complete entries as required into the applicable procurement system (e.g. Workday)
• Maintain required documents and ensure a complete audit trail
• Draft briefing notes and other documentation as required
• Create and issue Purchase Orders

• The resource will ensure full knowledge transfer of project details are provided to the Ontario Health team before end of engagement.
• Regular information and status updates will occur during the engagement as requested by the business unit clients and the Supply Chain team.
• At the end of the engagement, a summary of all project details and status will be presented to the Supply Chain Manager and/or delegate.

• 4+ years' experience with, and understanding, of Procurement principles and processes
• 4+ years' Proficient with Workday, Flextrack and/or eSourcing
• 4+ years' Demonstrated ability to work well with various groups of internal and external clients while demonstrating customer service
• 4+ years' Detail oriented with excellent organizational and time management skills

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