Legal Services Manager (HR & Accounting)

• Annual salary of $100.000 to $120.000, based on experience.
• Permanent full-time position, 35 hours per week.
• Work schedule: Day shift, Monday to Friday.
• Hybrid work: 4 days per week in the office.
• Health and dental coverage, as well as long-term disability benefits.
• Professional development opportunities, including an annual training and tuition reimbursement allowance.
• Subsidized fitness program and wellness-related activities.
• Employee Assistance Program.
• Annual company closure for Wellness and Mental Health Day.
• Personal days to help balance external commitments.
• Early departure on Fridays before long weekends.
• Financial incentive for employee referrals.
• Regular employee appreciation events.
• An attractive corporate culture that fosters social interactions and teamwork.

• Supervise accounting, legal, and administrative support teams in Montréal.
• Ensure seamless coordination with the Vancouver, Calgary, and Toronto offices.
• Actively participate in employee performance evaluations.
• Support performance management in collaboration with HR and lawyers.
• Organize resource allocation for new and existing legal professionals.
• Identify professional development needs and coordinate training opportunities.
• Participate in recruitment and onboarding of support staff.
• Provide compensation recommendations aligned with market conditions and budgets.
• Manage employee departures in coordination with HR.
• Approve vacation requests, organize coverage, and process payroll-related notices.
• Address workload distribution and internal communication issues.
• Review paralegal timesheets on a quarterly basis.
• Assign mentors to new employees.
• Approve overtime and expense reimbursement requests.
• Participate in employment termination procedures.
• Contribute to succession and workforce planning.

• Manage and oversee the local accounting team.
• Perform daily bank reconciliations and cash flow analyses.
• Prepare payments related to files, remittances, and trust accounts.
• Respond to internal accounting inquiries.
• Act as a liaison with the national accounting department.
• Generate lawyer time-tracking reports.
• Manage the monthly accounting close process.
• Monitor accounts receivable, WIP, and trust funds.
• Manage intercompany accounts.
• Conduct annual performance evaluations for the administrative team.
• Process electronic payments and transfers.
• Provide accounting support during staff absences.
• Generate reports required by partners.
• Optimize accounting software and ensure proper system functionality.
• Train employees on the use of accounting tools.

• Degree in Business Administration, Human Resources, or a related field (asset).
• 5 years of experience in human resources and accounting.
• Experience in legal support services or consulting.
• Bilingual in English and French, required to:
• Communicate effectively with teams based in Montréal, Vancouver, Calgary, and Toronto.
• Support lawyers and administrative services in both official languages.
• Draft internal communications and accounting reports for a national audience.
• Participate in evaluations, training, HR processes, and performance follow-ups in both languages.
• Demonstrated leadership and proven experience managing teams.
• Excellent interpersonal and communication skills.
• Strong ability to prioritize and manage multiple files simultaneously.
• Proficiency in performance management and talent development.
• Advanced knowledge of Microsoft Office applications.
• Strong command of HR tools and accounting software.
• Skills in mentoring, problem-solving, time management, and strategic planning.

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