Job Description:Summary:The Property Services Invoice Coordinator is responsible for overseeing and coordinating the efficient processing of all invoices related to Commissionaire Security Services and Fuel Services. This role ensures accurate validation, entry And resolution of invoices while maintaining strong relationships with internal teams and external suppliers. The coordinator plays a key role in supporting financial operations and ensuring timely and accurate accounts payable processes.Key Duties and Responsibilities:
Review and validate incoming invoices for accuracy completeness and compliance.
Oversee invoice validation mailbox ensuring timely responses are provided to resolve issues or concerns.
Input invoices into the financial database in a timely and accurate manner.
Identify and resolve discrepancies or issues with invoices in coordination with internal departments and external suppliers.
Maintain effective communication with suppliers, internal stakeholders and departments to resolve invoice related inquiries.
Provide invoices to appropriate buyer of service for review ensuring timely validation and processing of all invoices.
Support required financial reporting by providing accurate invoice data.
Create maintain and organize required documentation related to invoices purchase orders call-ups and other supporting records to ensure audit readiness and compliance.
Continuously evaluate processes and recommend improvements to enhance efficiency and accuracy in invoice management.
Assist with creating and updating call-up documents as needed, identifying invoice issues, and resolving with suppliers and the client.
Key Skills and Competencies:
Post secondary education in accounting, finance, business administration or related field is preferred.
Previous experience in accounts payable, invoice processing or financial operations as an asset.
Proficiency with Microsoft Office applications, particularly Excel and Outlook
Accuracy and strong attention to detail is required.
Strong problem-solving and analytical skills
Excellent time management and organizational skill.
Good communication skills (verbal/written).
Ability to work independently and collaboratively within a team environment.
Must be able to obtain required security clearance.
Additional Requirements:
Contract position - Until March 31, 2026, with 1 year extension. Remote M-F 7.5 hrs per day.
This is a contract, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate's competencies, including but not limited to experience, education and performance related to this role.About Us: We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.About the Team: BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.
