attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Current OpportunitiesAttention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsProgram Assistant I, Faculty of Law - (00475.5)Share this job as a link in your status update to LinkedIn.Application RestrictionsOpen to both Internal and externalJob TypeSupport Staff (CUPE)Posting In effect from25/3/2026Closing Application Date10/4/2026Closing date for internal CUPE applicants10/3/2026Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.Full/Part TimeFull TimeSupport TypeOngoingAnticipated Start Date27/4/2026Position End Date (If Applicable)The Hours of work are subject to change depending upon departmental requirementsScheduleThe hours of work will be Monday to Friday, 7 hours a day, 8:00 am to 4:00 pm (subject to change depending upon departmental requirements)Schedule DescriptionDUTIESProvides a wide range of administrative support, including receptionist services, for the Faculty of Law.MAJOR DUTIES & RESPONSIBILITIES * Provides administrative support by organizing and coordinating workflow and determining priorities in order to meet the needs and requirements of assigned area; resolves day-to-day problems, handles sensitive material.
Performs secretarial duties which include word processing a variety of documents such as correspondence, financial forms and reconciliation, mail merges, and spreadsheets, including taking of minutes.
Provides receptionist services and handles all program-related inquiries, including welcoming guests and troubleshooting concerns as they arise, in a timely manner. Collects, sorts, distributes and may open mail for designated department.
Sets up and maintains all filing systems, records, and office supplies inventory; maintains, troubleshoots and reports malfunctioning office equipment.
Liaises with internal and external contacts regarding program requirements.
Provides administrative support to faculty members, sessional instructors and the administrative team by coordinating logistics such as keys, parking, and workspace needs.
Supports the department by submitting Archibus requests and website updates, exam support, and assisting with event coordination,
Prepares and maintains mail-outs on behalf of the faculty
Arranges meetings, catering, travel arrangements, locate and assemble background information, books physical facilities and equipment for meetings, and will assist in arranging events.
REPORTS TO Academic and Administrative Coordinator, Faculty of LawQUALIFICATIONSEDUCATION:
Grade 12, plus six months post-secondary courses including all Microsoft Office programs or equivalent
EXPERIENCE:
Three (3) years' related experience, including:
one (1) year experience with electronic data entry and word processing and use of Microsoft Office programs
one (1) year of relevant legal experience working tactfully with members of the legal community or working knowledge of legal processes gained through professional experience
SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB
Ability to perform electronic word processing at 60 wpm and data entry
The proven ability to take and transcribe minutes and correspondence at 70 verbal wpm
The proven ability to effectively use Excel, PowerPoint and other Microsoft programs
Ability to communicate effectively both verbally and in writing, often required to guide and manage crowd flow
Ability to deal courteously and tactfully with students, staff and members of the general public, including members of the legal community
Ability to manage student files, records and maintain student confidentiality
Ability to prioritize and coordinate workload during peak or high volume periods to maintain continuous service coverage
Demonstrates strong social and interpersonal skills while maintaining a high level of professionalism, ensuring all visitors, callers, and staff feel welcomed and respected
WORKING CONDITIONS
Sitting at a desk and computer for periods
General office conditions
Lifting supplies exceeding 10 kg
Dealing with challenging or difficult personalities
The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.Pay Band$27.90 - $31.00 ( CUPE Grade 06 (90% - 100%) )Salary rateLocationKamloops, BC CA (Primary)# of Hires Needed1Organizational UnitThompson Rivers University -> Faculty of Law -> Faculty of LawDiversity and Inclusion Commitment:Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our . External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.
