Property Administrator

Jones Lang LaSalle

  • Vancouver, BC
  • Permanent
  • Temps-plein
  • Il y a 6 jours
JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.What this job involves:JLL is seeking a dynamic and customer-oriented individual to join our Property Management Team for an expanding retail portfolio in the thriving Vancouver market. As Property Administrator you will support the Property Manager in managing three diverse shopping complexes, including a vibrant open-air centre. In this role, you will play a crucial part in ensuring the smooth operation of our buildings by efficiently handling tenant inquiries and providing exceptional administrative support. We will rely on your level-headedness and professional demeanor to handle sensitive and urgent requests. You will also work closely with the Property Manager to prepare financial packages, manage account receivables and payables and process invoices in Yardi.If you thrive in a customer-centric role and have a keen interest in property management and real estate, this is an excellent opportunity to grow your career. This position offers the flexibility of remote work, balanced with regular visits, ensuring you stay connected to the properties you'll be shaping and elevating. This requires a valid driver's license and access to a reliable vehicle. You will be reimbursed for mileage.What your day-to-day will look like:Property Accounting:
  • Process accounts payable and receivable for assigned retail properties
  • Reconcile monthly tenant charges and prepare tenant statements
  • Track and process CAM, tax, and insurance reconciliations
  • Monitor tenant accounts for delinquencies and assist with collections
  • Prepare monthly financial reports and variance analyses
  • Maintain accurate property financial records and documentation
  • Process and code vendor invoices
  • Assist with annual budget preparation
Tenant Relations:
  • Serve as a key point of contact for tenant inquiries and concerns
  • Coordinate tenant move-ins and move-outs
  • Process and administer tenant insurance certificates
  • Maintain tenant files and lease documentation, including managing opening and closing tenant notices and tracking of adjustments to tenants’ accounts
  • Assist with tenant communications and property newsletters
Administrative Support:
  • Schedule and coordinate property meetings and inspections
  • Maintain organized property files and documentation
  • Generate routine correspondence and reports
  • Process work orders and service requests
  • Support the Senior Property Manager with special projects
  • Assist with vendor management and contract administration
  • Any additional tasks as reasonably assigned by the Senior Property Manager
Required Qualifications:
  • 2+ years of experience in commercial property administration, or with similar financial background and an interest in a Real Estate career path.
  • Driver's license and reliable vehicle.
  • Good working knowledge of MS Office applications
  • Good interpersonal, communication and team skills.
  • Strong aptitude for servicing tenants with the ability to see both the customer’s perspective and the impact on the organization.
  • Ability to multi-task and prioritize to meet changing demands and expectations of clients.
Preferred Qualifications:
  • University or College degree preferred or working towards a degree
  • Accounting/financial background preferred.
  • Yardi, Procore experience is an asset
Estimated total compensation for this position:58,000.00 – 64,000.00 CAD per yearThe total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .Location:Remote –Vancouver, BCIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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Jones Lang LaSalle