Senior Administrator - Stewart

• Competitive Compensation: $69,500 - $79,000/yr
• Full extended medical benefits for you and your dependents/family - includes dental, pharmaceutical, paramedical, vision care, life insurance, disability insurance, health spending account and more
• Pension matching program of 4%
• Relocation Assistance
• We promote from within! A career with a growing company.
• The stability of a 100+ year old company and the spirit of an innovative and entrepreneurial organization
• Shift: Monday-Friday, 7:30am - 4:30pm
• This is an in-office position only

• Ensure all information pertaining to Revenue is accurately created in appropriate software, is regularly updated and reviewed for accuracy and is regularly audited and reconciled.
• Ensure all information pertaining to Payables are audited and reflect accurately.
• Perform comprehensive reconciliations of accounts including insurance claims, pension, health & welfare, lease operator advancements and holdbacks, Union dues and Arrow Star maintenance.
• In conjunction with the Division Manager, ensure that documented incident claims are entered in appropriate software and managed.
• Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, and petty cash transactions in the appropriate computer systems.
• Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements, lease operator statements and other financial statements using computerized and manual systems.
• Prepare analysis and/or reports as required by division, internal and/or external customers.
• Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. required Teamsters paperwork where applicable).
• Ensure all files are organized and maintained and all office processes are streamlined for most efficient and effective operation.
• Order office supplies, service office equipment and arrange for servicing in the case of major repairs.
• Provide internal and external Customer Service excellence
• Perform clerical duties such as word processing, maintaining filing and record systems, emailing and photocopying.
• Process incoming and outgoing mail.
• Respond to telephone, in person or electronic enquiries or forward to appropriate person.
• Provide general information to clients and the public.
• May be asked to get involved in operations administration and lower level operating duties when required by Manager.
• Ensure full compliance with safety policy and procedures. When applicable, identify hazards and bring potential safety compliance gaps to the attention of Senior Management.
• Comply with all rules and regulations, protocols, and established metrics
• Ensure all information pertaining to payables including lease operator statements, Maintenance information, and regular Teamsters payments are audited and reflect accurately.
• Responsible for fuel card allocation and timely tracking of fuel usage.
• WCB quarterly tracking of lease operator account standing.
• Other duties as assigned by Manager.

• Understanding of and 5 – 8 years experience with the accounting cycle i.e., Accounts Payable, Accounts Receivable, Payroll, Month End and Year End processes.
• Relevant post-secondary courses, diploma, degree or experience required.
• Experience having worked in the Trucking and/or Transportation industry is a strong asset.
• Excellent alphanumeric keyboarding skills
• Proficient in Microsoft Excel and ability to quickly learn new computer applications i.e., Arrow custom applications, Office 365, etc.
• Strong concern for the accuracy and quality of work
• Exceptional Internal and external customer service skills
• Problem Solving ability
• Proven Initiative
• Demonstrates strong communication skills both verbally and written
• Strong work ethic and positive team attitude
• Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
• Organizational skills and keen attention to detail
• Professional appearance/demeanor whether in person, via email or on the telephone.
• Embody Arrow's core values: Safety, Quality, Integrity, Responsibility, Teamwork and Fun!

Arrow Transportation Systems Inc.