Executive Assistant

• Provide proactive, confidential administrative support to the CEO, including calendar management, interfacing with Board members, scheduling meetings, coordinating travel, and preparing correspondence.

• Offer administrative assistance to other ELT members as needed, including managing calendars, coordinating travel, and processing expense reports.

• Serve as a liaison between the Executive Team and internal/external stakeholders to ensure seamless communication and workflow.

• Manage planning, logistics, and scheduling for Board of Directors meetings, ensuring events run smoothly.

• Prepare and coordinate materials for meetings, such as agendas, presentations, and minutes, demonstrating a high degree of accuracy and professionalism.

• Anticipate executive needs and proactively resolve logistical and scheduling challenges.

• Handle sensitive and confidential information discreetly and professionally.

• Support the planning and execution of off-sites, leadership meetings, and corporate events.

• Provide backup administrative support to other team members when required.

• Post-secondary education in Business Administration or a related field.

• A minimum of 7 years of experience supporting executives in a dynamic, fast-paced organization.

• Advanced organizational, communication, and interpersonal skills.

• Proficiency in Microsoft Office Suite and digital collaboration tools (e.g., MS Teams, Slack, SharePoint).

• Strong judgment, initiative, and ability to work independently with minimal supervision.

• Proven ability to manage sensitive information with confidentiality and professionalism.

• Ability to balance competing priorities and deadlines with efficiency and grace.

Robert Half