Executive Assistant

• Manage complex executive calendars, scheduling, and travel arrangements across multiple time zones, including coordination with government officials, defense industry partners, and international collaborators.
• Prepare, format, and proofread correspondence, briefing notes, meeting agendas, and presentation materials for executive and external audiences.
• Coordinate logistics for internal meetings, board sessions, partner visits, and government consultations including venue booking, materials preparation, and follow-up action tracking.
• Maintain organized filing systems for contracts, proposals, correspondence, and corporate records in both digital and physical formats.
• Process expense reports, purchase orders, and basic financial documentation; liaise with external accounting and bookkeeping services as needed.
• Screen and prioritize incoming communications; draft responses and route inquiries to appropriate team members.
• Support onboarding logistics for new employees including workspace setup, IT access coordination, and orientation scheduling.
• Assist with event planning and coordination for company functions, industry conferences, and government engagement activities.
• Handle confidential and sensitive information with discretion and professionalism.
• Perform general office management duties to ensure smooth daily operations at the Ottawa office.

• Post-secondary diploma or degree in Business Administration, Office Administration, or a related field.
• 2+ years of experience in an executive assistant, administrative coordinator, or office management role, preferably in a technology, professional services, or government-adjacent environment.

• Must be eligible to obtain and maintain Government of Canada security clearance, if required for assigned projects.
• Must be eligible to comply with requirements of the Controlled Goods Program, if required for assigned projects.
• Must be willing to participate in background screening, documentation, and compliance processes associated with security-sensitive work.

• Exceptional organizational skills and attention to detail; ability to manage multiple concurrent priorities with minimal supervision.
• Strong written and verbal communication skills in English; French language proficiency is a significant asset.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and comfort learning new software platforms.
• Professional demeanor and discretion when interacting with government officials, defense industry executives, and senior technical staff.
• Familiarity with government procurement terminology, defense industry conventions, or technology startup environments is an asset.
• Proactive, resourceful, and solutions-oriented mindset.
• Strong interpersonal skills and the ability to work collaboratively in a dynamic team environment.

• Extended health care benefits (inc. dental and vision)
• Life insurance

Q-Block Computing