The Executive Assistant provides high level administrative, organizational, and coordination support to the President & CEO and members of the Steering Committee, as required. This role is critical in enabling effective leadership operations by ensuring seamless scheduling, meeting coordination, travel management, and communication flow.The incumbent is expected to exercise sound judgment, discretion, and professionalism while managing complex priorities in a fast paced executive environment. The role requires strong attention to detail, proactive problem solving, and the ability to anticipate needs to support the efficient execution of executive responsibilities.RESPONSIBILITIES:Manage and coordinate complex executive calendars, schedules, meetings, and appointments, ensuring optimal use of time and alignment with business priorities.Serve as a key point of contact for internal and external stakeholders, prioritizing and responding to requests related to meetings, presentations, projects, and executive initiatives.Prepare, edit, and distribute professional correspondence, including memos, bulletins, presentations, and reports, ensuring accuracy, clarity, and confidentiality.Coordinate all aspects of executive travel, including bookings, itineraries, and timely adjustments, ensuring smooth and well organized travel experiences.Provide responsive support for executive travel and scheduling needs, demonstrating flexibility during time sensitive or critical periods, which may occasionally extend beyond standard business hours.Screen, review, and appropriately direct incoming mail, correspondence, and inquiries, exercising discretion and judgment.Answer and screen phone calls, responding where appropriate and escalating matters as required.Schedule and coordinate appointments and logistics for Japanese executives related to local business matters, as needed.Provides event planning and logistical support for Sales & Marketing initiatives across Honda and Acura brands.Act as a backup administrative resource for the Sales & Marketing department Assistant, ensuring continuity of support when required.Support special projects, ad hoc assignments, and cross functional initiatives as directed by the President & CEO or Steering Committee.QUALIFICATIONS5–8 years of progressive administrative or executive assistant experience in a professional office environment, preferably supporting senior leadership.Demonstrated ability to work independently with minimal supervision while exercising sound judgment and initiative.Strong proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint; ability to prepare executive level materials and reports.Experience working with statistical or numerical data in support of reporting and presentations.Excellent interpersonal skills, with the ability to build and maintain collaborative relationships with internal teams, executives, and external partners.Strong oral and written communication skills, with a professional and polished communication style.Exceptional organizational, planning, multitasking, and problem solving abilities in a dynamic, fast paced environment.Proven ability to manage competing priorities, meet deadlines, and adapt to changing business needs.High level of integrity, discretion, and professionalism, with the ability to handle sensitive and confidential information with diplomacy and tact.Trilingual capability (English, French, and Japanese) is considered a strong asset.Develops and maintains effective, respectful, and collaborative working relationships with all members of the executive team and broader organization.Develops and maintains strong working relationships within Honda North America as well as all other internal and external stakeholders.Develop, establish and maintain good working relationships with Honda North America suppliers, partners, consultants, stakeholders and other network contacts.Actively supports a team‑oriented culture and contributes to shared success through collaboration and information‑sharing.HIRING PRACTICESThe salary range for this position is $64,003.00 –$76,004.00 CAD annually. Individual salaries within this range are determined by a variety of job-related factors, including education, experience, knowledge, and skill set.This is an on-site with occasional work-from-home position that requires employees to work on-site four days per week with the opportunity to work-from-home one day per week (with a dedicated workspace at the assigned company office).This posting is for an existing vacancy that Honda Canada Inc. is actively seeking to fill.Honda Canada Inc. does not use artificial intelligence (AI) in its recruitment or candidate selection processes.Honda Canada Inc. is committed to providing accommodations during the recruitment process for applicants with disabilities, upon request. Accommodations will take into account the applicant’s accessibility needs. If you require accommodation at any time during the recruitment process, please email Human Resources at or call (905) 888-4331.
