Nursing Administrative Assistant - Full Time

• Completes and maintains scheduling and payroll for all nursing personnel.
• Assists in the production and distribution of nursing department communications under the direction of the Director of Care.
• Ensures that the department maintains standards, which are consistent with the CARF Canada and guidelines for long-term care.
• Assists with the completion of variance reporting for staffing hours with the Director of Care
• Ensures appropriate staffing patterns and effective utilization of staff and materials management.
• Assists with the annual Home budget for the departments in relation to IT services.
• Supports recruitment, orientation and retention initiatives.
• Demonstrates good knowledge of Collective Agreement, Employment Standards Act, Labour Relations Act, and Occupational Health & Safety Act.
• Has the ability to problem solve, conflict resolution skills and understands team concepts and team building.
• Analyze and establish technology objectives for the organization.
• Fosters a positive work environment, understands team concepts and team building.
• Participates and contributes to the management team meetings, Leadership and Governance Team, Joint Administrative Assistants Committee and Nursing Management Team.
• Submits documentation, reports, and financial information to the Executive Director and/or Director of Care as requested.
• Plans, organizes, directs, controls and evaluates the operations of information systems.
• Coordinates IT contract services as required, ensuring timely service, and resolution.
• Provides ongoing software support to employees in the Home.
• Educates staff on the Ministry of Health Standards, continuous quality improvement, new policies and procedures and other related topics.
• Maintains records management.
• Responsible for Administration and Nursing human resources performance indicators.
• Maintains the nursing absenteeism reports.
• Required to understand the nature and meaning of quality indicators used by the Home and to understand which indicators are publicly reported.
• Required to participate in the improvement of the quality indicators and achieve satisfactory results.
• Monitors documentation systems and processes for quality and adherence to standards.
• Responsible for IT performance indicators and quality improvements.
• Other duties as assigned and or as indicated in the Job Task Inventory.

• High School graduate or G.E.D. with courses in typing and mathematics. A nursing background is an asset.
• Working knowledge and high comfort level to use computer hardware and software programs.
• Expedient data entry skills.
• Sense of responsibility, integrity, and confidentiality.
• On the job training in business office procedures in this facility.
• Must be well groomed, patient, courteous, tactful, and pleasant.
• Must have the ability to cooperate with other personnel.
• Must be level-headed and calm in emergencies.
• Excellent knowledge of Microsoft NT, Microsoft Office
• Experience with IT support and troubleshooting.
• Information Technology background.
• Long Term Care background is an asset.
• Proficient knowledge with computer software and hardware systems and programs.
• Strong management/leadership skills.
• Analytical, problem solving and strong decision-making skills
• Strong organizational skills
• Effective communication skills, both verbally and written.
• Possess cultural sensitivity and awareness.
• Second language is an asset.
• To show evidence of being focused on people's feelings when interacting and knowing how to turn a task into positive social interaction.
• To undertake and meet all legal requirements within a context of promoting individuals' rights and measuring/reducing elements of risk.
• Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one
• As a condition of employment, candidates are required to submit documented results of TB testing (within the last six months or within 14 days upon hire) or a chest X-ray (within the last year), as per Public Health requirements
• Two supervisory references required
• Provide proof of all required vaccines. The Employer strongly recommends to “stay up to date” with the recommended vaccines. Vaccination requirements are subject to changes as determined by the Employer.

• Competitive wages
• Employee benefits
• Employee perks
• Employee and Family Assistance Program
• Support for personal and professional growth

Villa Marconi