Devonshire - Casual Administrative Assistant

• Working and communicating closely with the Site Leader.
• Cordially receives, assists, and directs Residents, families, visitors, contractors, and employees within the facility, including accompanying visitors to their destination as required.
• Clerical duties including filing and word processing, sorting, and distributing incoming and outgoing mail.
• Responsible for directing the shipping and receiving of supplies for the Park Place Home.
• Manages employee statistics and files, keeping accurate and current records
• Answers, directs, and responds to phone calls and queries.
• Create legal documents confirming employment, hours worked by employee, etc. upon request of the employees.
• Manage all employee files: track and transfer all employee positions, immunizations, licenses/registration, WCB, STD/LTD, etc.
• Manager job postings internally and externally (online).
• Take inventory of all office supplies, place orders for such, ensure there is enough of everything, always.
• Work alongside hiring managers and unit clerks if necessary to process new hires.
• Process the resignations and terminations of employees, alongside hiring managers
• Set up employee benefits and RRSPs.

• In collaboration with the Site Leader, coordinates, implements, and audits quality

• Advocates for and communicates Residents’ needs to employees.
• Participates in a variety of meetings which include leadership, organizational, and planning

• Maintains close cooperation, communication, and liaison with employees and other

• Maintains up-to-date knowledge of Park Place’s policies and procedures and relevant

• Maintains strict confidentiality of information gained as a result of the employment

• Works closely with the Site Leader and communicates with other members of the

• Assists with audits when requested.
• Takes part in the Site’s planned events alongside Leadership Team.
• Attends work-related conferences and seminars as directed.
• Prepares reports.
• Many other duties.

• Responsible to read, understand and comply with Park Place’s and provincially mandated Occupational Health and Safety policies and safe work practices.
• Involved in all aspects of the Health and Safety Program including: o

• Uses safe work procedures,
• Promotes health and safety policy and awareness,
• Makes safety suggestions.
• Reads OHS minutes posted.
• Responsible to take every reasonable precaution to protect the safety of Residents, self, other employees, and the public.
• Reports any near miss, injury, and accident or equipment damage to supervisor immediately and completes required reports.
• Corrects and/or reports unsafe conditions.
• Sets a good example.

• Certification in health care office management with minimum 3 years recent related experience or equivalent combination of training and experience; equivalences may be considered.

• Ability to communicate fluently in English, both verbally and in writing.
• Demonstrated organizational, communication, and conflict resolution skills required
• Must be able to establish and maintain cooperation with all personnel and maintain harmonious relations with clients and families.
• Physical ability to carry out the duties of the position.
• Must be able to work in many varied stressful situations.
• Must be able to work independently and as part of a team.
• Ability to operate related equipment.
• Must have a Criminal Records check completed.

• Computer, facsimile, and photocopier

• The Administrative Assistant position requires a significant amount of lifting, walking, reaching, bending, pushing, standing, and sitting. In an average day, the employee spends 2 to 6 hours standing or walking. Lifts a maximum of 30 lbs. Must be able to manage stressful work situations with dexterity.

Park Place Seniors Living