Facilities Project Specialist

• Work-life harmony with access to an award-winning holistic wellness program,
• Continuous learning through our robust corporate curriculum and education reimbursement program,
• Incredible rewards, travel incentives, and product and service discounts,
• Pay-for-performance and best-in-class recognition programs, and
• Competitive benefits that include a defined contribution plan, personal spending account, and so much more.

• Work with the manager and stakeholders to initiate and execute projects including construction, renovation, remediation, and maintenance.
• Lead and manage the end-to-end RFI, RFQ, and RFP processes for Facilities-related projects and services.
• Analyze and evaluate vendor bid proposals. Validate and qualify potential suppliers and service providers based on company policies and business requirements
• Ensure vendors meet company policies and legal requirements including WSIB and Insurance
• Work with reporting manager and in-legal department to ensure Contracts are in the best interest of the company and T&Cs are reviewed
• Implement cost-control strategies to ensure projects are completed within established project budgets
• Schedule and conduct regular project meetings with internal clients, External consultants, vendors and stakeholders
• Ensure information is shared effectively. Coordinate and provide timely updates regarding project status, timeline, and costs
• Effectively utilize architectural drawings and written and visual materials to communicate concepts, designs, objectives, and solutions, to all stakeholders
• Manage projects with multiple vendors requiring complex coordination and thorough understanding of the scopes and trade disciplines
• Ensure the timely progression and completion of all projects, maintenance and repairs
• Propose and lead Change and improvement initiatives, process improvements and procedures within the Facilities department
• Look for opportunities to maintain and improve Health and Safety for all Associates, in the corporate workplace and home office
• Other duties as assigned

• Minimum of five years of experience in a related field
• Post-secondary education in the field of facilities management or commercial building maintenance is an assetExperience in construction/renovation/remediation/improvement projects
• Knowledge of HVAC, plumbing, electrical building systems
• Experience in Commercial property maintenance and property management
• Familiarity with building automation systems would be an asset
• Demonstrated strong communication and ability to communicate information effectively. Including managing complex/technical information to all levels of audience
• Strong organization, project coordination, scheduling, and cost management skills within a team environment
• Organized and can effectively handle multiple priorities
• Possession of a valid drivers' license and reliable transportation
• Knowledge of Health and Safety practices and legal obligations and best practices
• Proficient with MS Office (Word, Excel, PowerPoint) and MS Project
• Available for on-call duties as required
• Available for fully on-site work arrangement at our corporate office

CAA South Central Ontario