PROJECT COORDINATOR

• Maintain project plans, schedules, status trackers, action logs, risk logs, issue logs, and decision registers.
• Organize, schedule, and administer project meetings, workshops, and working sessions.
• Prepare meeting agendas, capture meeting minutes, and follow up on action items to ensure timely completion.
• Track deliverables, dependencies, deadlines, and outstanding items across multiple stakeholders and workstreams.
• Monitor project progress and provide regular updates, summaries, and reporting to the Project Manager.
• Escalate risks, issues, delays, and blockers to the Project Manager as required.
• Coordinate with business and technical stakeholders to gather updates, confirm ownership, and support follow-through on deliverables.
• Prepare status reports, presentations, briefing materials, and other project communications for review by the Project Manager.
• Maintain organized project documentation and ensure records, files, and reporting materials are current and accessible.
• Support project governance and reporting processes by maintaining templates, documentation, and project controls.
• Assist with implementation planning, task coordination, and readiness activities for project milestones and rollouts.
• Follow up with team members and stakeholders on behalf of the Project Manager to support execution of project priorities.
• Support communication across project teams to ensure alignment on timelines, priorities, and next steps.
• Provide administrative and coordination support to the Project Manager to successfully complete assigned tasks.
• Contribute to effective teamwork, communication, and high standards of work quality across assigned projects

• Experience in a Project Coordinator, project support, or similar role.
• Experience coordinating technology projects, software implementation projects, or related cross-functional initiatives.
• Experience supporting project planning, scheduling, tracking, reporting, and documentation.
• Strong organizational skills with the ability to coordinate multiple activities, manage competing priorities, and meet deadlines.
• Demonstrated attention to detail and ability to maintain accurate records, logs, and project documentation.
• Strong verbal and written communication skills, including the ability to prepare meeting minutes, reports, and build visually appealing presentations.
• Strong interpersonal skills with the ability to work effectively with business and technical stakeholders.
• Ability to follow direction, work independently, and provide effective support to a Project Manager.
• Ability to identify, track, and escalate risks, issues, delays, and action items as required.
• Proficiency in Microsoft Office and common collaboration and project tracking tools.

City of Toronto