Civil Litigation Assistant

• Manage litigation files from intake through to resolution, including opening files, preparing retainers, and ensuring proper client onboarding and conflict checks
• Maintain organized electronic and physical files in accordance with firm and LSO standards
• Monitor limitation periods, court deadlines, and key milestones; maintain accurate diarization and bring-forward systems
• Draft, format, and revise a variety of litigation documents, including pleadings, motion materials, discovery documents, and correspondence
• Ensure all documentation complies with the Ontario Rules of Civil Procedure and court requirements
• Coordinate calendars, meetings, and travel for assigned lawyers
• Handle time entry, docketing, expense reports, and monthly billing
• Prepare and send routine correspondence and maintain up-to-date client records
• Utilize Microsoft Office, Adobe Acrobat, and Ontario Courts e-filing systems
• Provide general administrative and practice support as required

• 3+ years experience as a Litigation Legal Assistant in Ontario
• Strong knowledge of the Ontario Rules of Civil Procedure and court filing processes
• Excellent drafting, proofreading, and document formatting skills
• Highly organized with strong attention to detail and ability to manage multiple deadlines
• Proactive with the ability to anticipate the needs of lawyers
• Proficient in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat
• Experience with Ontario Courts Public Portal is an asset
• Strong communication and time management skills

Kent Legal