Bilingual Administrative Assistant - Permanent

• Maintain accurate data in administrative systems, following established procedures and quality standards
• Respond promptly to inquiries and troubleshoot client-related issues as needed
• Collaborate with internal teams on recruitment, onboarding, and training processes; liaise with external stakeholders to align schedules and resolve logistical challenges
• Coordinate interview scheduling for candidates; update and maintain tracking systems
• Lead onboarding activities for new team members, including tracking completion of self-guided learning modules, sending reminders, and coordinating virtual sessions
• Support planning and delivery of in-person events
• Serve as a key point of contact for internal and external clients, addressing inquiries professionally and clearly

• College diploma in Office Administration or related field, or equivalent experience
• 3-5 years of progressively responsible administrative experience
• Proven ability to manage multiple priorities and meet deadlines
• Meticulous attention to detail with a focus on quality
• Experience in fast-paced environments requiring quick decision-making and high accuracy
• Discretion in handling confidential information
• Collaborative mindset and team-oriented approach
• Strong verbal and written communication skills with internal and external stakeholders
• Bilingual in French and English (advanced proficiency)
• Proficiency with MS Office 365, databases, and online research tools

• Location: Ottawa, ON
• Work Arrangement: Flex/hybrid; generally 2 days onsite per week, schedule based on team needs
• Hours: Monday to Friday, 8:30 a.m. - 4:30 p.m., 1-hour unpaid lunch
• Salary: $49,000 - $58,000
• Benefits: Competitive compensation and benefits, including a defined benefit pension plan, three weeks' vacation, professional development support, and office closure during the last week of December

LRO Staffing