Administrative Officer

University of Victoria

  • Sedgewick, AB
  • 75.755-98.528 $ par an
  • Permanent
  • Temps-plein
  • Il y a 2 heures
attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsAdministrative Officer - (990149.1)Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> Office of the Vice-President IndigenousLocationUniversity of Victoria - Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date15 September 2025Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$75,755.00 - $98,528.00Additional Posting InformationN/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationSG11Employee Group:PEA - Regular# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe Office of Indigenous Academic and Community Engagement (IACE) builds upon the principles and values articulated in the University of Victoria's strategic documents, including the Strategic Framework, the Indigenous Plan and the Strategic Enrolment Plan. For Indigenous people, these plans make a commitment to education that redresses the historical and continued barriers to accessing and participating in postsecondary education. IACE is committed to building and strengthening respectful relationships with Indigenous communities and organizations locally, provincially, nationally and internationally. For more information about IACE, please visit www.uvic.ca/iace.IACE strives to create an extraordinary student experience in an academic and culturally responsive environment, where students, staff, faculty and community members experience the university as a welcoming, supportive and safe environment and where Indigenous values, languages and cultures are reflected and respected. IACE provides programs and services for Indigenous UVic students facilitating their successful transition through pre-arrival and arrival orientation programs and events, as well as ongoing supports throughout their academic journey.Our work is guided by the IACE vision and values: By honouring our ancestors, Elders, families, children and youth, we work together, bring in our good feelings and prepare for the work ahead to advance Indigenous education and cultural resurgence.Acknowledging both local protocols and the diversity of ways of knowing and being our staff bring to the Office of Indigenous Academic and Community Engagement, we:
  • Honour and respect the peoples on whose territory the university stands;
  • Support Indigenous students, faculty and staff wellness and success in all our diversity;
  • Support the advancement of Indigenous academic programming;
  • Support communities and lead the university in enhancing engagement and relationships; and
  • Guide the university in processes and projects of decolonization and reconciliation.
The salary range for this position is:
  • Recruitment range: $75,755 - $83,525 starting salary determined by the PEA Collective Agreement.
  • Performance range: $98,528 salary range ceiling is available through annual performance increases.
In accordance with the university's Equity Plan and pursuant to Section 42 of the BC Human Rights Code, the selection will be limited to members of the following designated group(s). Candidates from the group(s) are encouraged to self-identify.
  • Indigenous Peoples
The Office of the Vice-President Indigenous (OVPI) is in the early phases of drafting a policy and developing a process to verify and affirm declarations of Indigenous identity, citizenship and membership at UVic where these claims result in material advantages, such as employment in an Indigenous-specific position. While the forthcoming policy is not in place at this time and will not be retroactively applied to this opportunity, the successful candidate(s) will be required to complete the Indigenous Citizenship Declaration (ICD) process should they apply for, or access, future opportunities resulting in material gain.For more information about the ICD initiative, please visit the and please feel free to reach out to if you have specific questions or concerns.Job SummaryMandate:
An Administrative Officer plays a vital role in ensuring the faculty and/or department functions efficiently and effectively by managing administrative processes and procedures, coordinating with other campus and community partners as needed.The AO works closely with the Executive Director and Associate Directors to develop and manage procedures; coordinate processes and communications with other departments; and provide expertise in the day-to-day operations of the unit.Objectives:
  • Improve current processes and optimize procedures to ensure IACE operates smoothly and effectively.
  • Assists in the coordination of financial activities within the department, including budget analysis, forecasts, and preparation of information on administrative costs.
  • Leads the completion of various administration processes related to financial, administrative and human resource processes
  • Coordinates all human resources related activities in IACE, including on/off boarding and leave management initiatives.
  • Oversee office operations and planning, financial management and assistance to the Executive Director and leadership team.
  • Support IACE leadership team to meet long-term planning and goals.
Job RequirementsThis position requires a level of education, training, and experience equivalent to an undergraduate degree three years of relevant experience. An equivalent combination of education, training, and experience may be considered.Knowledge, skills, and abilities include:
  • Knowledge and understanding of colonization and decolonization inclusive of the myriad of complexities that arise i.e. racism, mental health.
  • Indigenous knowledges and its range of diversity, particularly as they relate to post-secondary education, current social environments, and local Indigenous communities.
  • Understanding of appropriate and respectful protocol with Indigenous communities and organizations, particularly Coast Salish.
  • Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive and respectful working and learning environment.
  • Ability to work with diverse Indigenous, Metis, Inuit peoples inclusive of diverse abilities, queer communities and people of color
  • Ability to work effectively and respectfully with Indigenous students, Elders and community members.
  • Demonstrated experience leading and motivating a team of professionals.
  • Demonstrated administrative and organizational skills.
  • Excellent critical thinking and problem-solving skills.
  • Demonstrated commitment to collaborative approaches and decision-making in a team environment.
  • Demonstrated experience creating technical materials such as budget analysis, proposals and presentations.
  • Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
  • Experience in maintaining confidential and sensitive information.
  • Ability to build and maintain positive working relationships.
  • Demonstrated proactive judgement and initiative to manage day-to-day operations.
  • Ability to apply project management best practices to achieve project goals on time.
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of .Read our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

University of Victoria