Program Coordinator

• Research, design, and implement diverse recreation, sport, cultural, and community programs for all ages and abilities.
• Develop annual and seasonal program plans aligned with community needs, municipal priorities, and approved budgets. Ensure programs are inclusive, accessible, and reflect community diversity.
• Conduct ongoing community engagement, needs assessments, and feedback collection to inform programming decisions.
• Evaluate program effectiveness through attendance tracking, surveys, and outcome measurement, and recommend improvements.

• Plan, coordinate, and deliver community events, festivals, and initiatives that promote participation and community pride.
• Manage all logistics including facility bookings, vendor coordination, permits, equipment, and supplies.
• Conduct risk assessments for programs and events and implement appropriate mitigation strategies to ensure participant safety.
• Provide on-site leadership during events, including problem-solving, decision-making, and stakeholder coordination.

• Build and maintain strong relationships with community organizations, non-profits, contractors, and regional partners.
• Develop and manage partnership and service agreements that clearly define roles and expectations.
• Act as a key point of contact for community programming inquiries and stakeholder engagement.
• Support and strengthen community capacity by providing resources, guidance, and collaboration opportunities.
• Encourage coordination across organizations to reduce duplication and maximize service impact.

• Develop and implement strategic marketing and communications plans to promote programs and events.
• Create and distribute seasonal program guides and promotional materials across multiple platforms.
• Utilize digital tools and social media to increase awareness, accessibility, and participation.
• Ensure clear, consistent, and timely communication with participants, partners, and the public.

• Develop, monitor, and manage program and event budgets, ensuring fiscal responsibility and alignment with municipal procedures.
• Administer contracts, procurement processes, and vendor agreements.
• Assist in identifying funding opportunities and preparing grant applications and reporting requirements.
• Maintain accurate records including attendance, financial tracking, evaluations, and program reports.
• Prepare reports and presentations for senior leadership, Town Council, and external stakeholders.

• Recruit, train, schedule, and supervise seasonal staff, casual employees, contractors, and volunteers.
• Provide coaching, mentorship, and performance management to support high-quality program delivery.
• Foster a positive, respectful, and inclusive work environment aligned with Town values.
• Ensure staff are trained in safety procedures, program standards, and customer service expectations.

• Business, Recreation Administration, Sports Management or Physical Education diploma or an equivalent combination of educations and /or experience.
• 2 years' experience in programming and event coordinating.
• 2 years of supervisory experience.
• Valid class 5 Alberta driver's license

• Knowledge of preparing contracts, grants, funding proposals and reports.
• Knowledge of finance, accounting, budgeting, and cost control procedures.
• Computer programs, including but not limited to Microsoft Outlook, MS Word, Excel, Publisher, Canva and other graphic programs.
• Knowledge of recreation and community development principles
• Superior Communication Skills, both written and oral.
• Ability to work in a team environment.
• Strong organizational and time management skills.
• Experience working with not-for-profit organizations and boards.
• Maintain confidentiality and consideration when dealing with staff and volunteers.
• Ability to analyze and solve problems.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to supervise and train assigned staff.
• Ability to coordinate and organize programs, special events and marketing initiatives.

• Occasional light lifting and physical activity related to program and event setup.
• Long periods of sitting.
• Extensive use of computers and telephones.
• Good lighting, temperature, and noise control.
• Combination of office, facility, and outdoor work in varying weather conditions.
• Normal working day consists of a maximum of 7.5 hours; however, occasional extended hours may be required.
• Potential to be working alone

Rural Municipalities of Alberta