Accounts Payable Coordinator

• Assemble, review, and verify invoices and cheque requisitions.
• Flag, investigate, and clarify unusual invoice items, discrepancies, and pricing issues.
• Sort, code, match supporting documentation, and set up invoices for payment.
• Download credit card statements and coordinate allocation of costs with the appropriate staff members.
• Review expense reports to ensure appropriate supporting documentation is included and approvals are in place.
• Prepare and process payments to vendors, staff, and members through EFT, credit card, and cheque, ensuring accuracy and timeliness.
• Reconcile accounts payable transactions and resolve invoice discrepancies and payment issues.
• Maintain vendor files and supporting documentation to ensure proper audit trail and verification.
• Respond to vendor inquiries in a professional and timely manner.
• Produce accounts payable-related reports as required.
• Allocate and post financial transaction details accurately in the accounting system.
• Prepare year-end working papers to support the annual audit process.
• Provide backup support to accounts receivable and other administrative functions as needed.
• Maintain accurate financial records and ensure confidentiality of organizational information.
• Perform other duties within the scope of the role as assigned.

• Diploma from a two-year business program, or equivalent combination of education, training, and experience in clerical, accounting, and office practices.
• Minimum of 2 years of directly related accounts payable or finance experience.
• Experience with SAGE accounting software.
• Strong bookkeeping knowledge and financial recordkeeping skills.
• Proficiency in Microsoft Excel and general computerized accounting systems.
• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to work independently, take initiative, and quickly understand new processes.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service skills and ability to work effectively as part of a team.

• Fully onsite role.
• Office environment with frequent interruptions, competing priorities, and deadlines tied to the accounting cycle.
• Role requires long periods of concentration and accuracy in data entry and payment processing.

• Immediate start with the potential for extension.
• Great opportunity to contribute to a busy finance team in a hands-on accounting role.
• Gain valuable experience in accounts payable, reconciliations, and audit support.
• Ideal for a self-starter who thrives in a deadline-driven environment and can make an immediate impact

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