Senior Administrative Assistant
- Mount Pearl, NL
- Permanent
- Temps-plein
- Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data
- Support leader(s) through calendar and email management, invoicing and A/R
- Enter, review and maintain client accounts and contact information in the Client Relationship Management (CRM) platform
- Review upcoming deadlines and work requirements with the team; coordinate the logistics and flow of work to specific team members (i.e., documents for review/signature)
- Record minutes at various meetings and distribute or archive them accordingly
- Prepare and submit expense reports
- Coordinate and schedule internal and external meeting and appointment logistics and prepare supporting material
- Coordinate travel arrangements and reservations
- Maintain electronic and paper filing systems
- Contribute to the development of new ideas and approaches to improve work processes
- Work collaboratively with other team members and leadership
- Maintain flexibility to work overtime, as necessary
- Post-secondary education in business administration is considered an asset
- 5+ years of increasingly complex administrative responsibilities
- Experience in a professional services environment is considered an asset
- Strong client service focus in dealing with both external and internal clients
- Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously