Executive Assistant

• Provide high-level administrative support to the owner of the company, including calendar management and meeting coordination; preparation and editing correspondence to vendors, customers and not-for-profit organizations.
• Act as a liaison between the owner and internal/external stakeholders.
• Manage confidential information with integrity and discretion.
• Basic bookkeeping tasks which include the generating and printing of reports and statements from financial institutions, QuickBooks, payroll service providers (Ceridian, Payworks) and accounting firm; sourcing, sorting and uploading of receipts to the Bookkeepers; prepare monthly cash deposits; AP/AR tasks, paying bills, etc.
• Perform Internet searches for various products and services.
• Track and follow up on action items, deadlines, and deliverables.
• Maintain organized filing systems and ensure timely document management.

• Schedule and coordinate internal and external meetings, ensuring all logistics are handled (venues, agendas, materials, technology).

• Arranging delivery/pickup and organizing logistics for domestic and international destinations.
• Renew policies and licenses when due.

• Anticipate the owners needs and proactively address issues before they arise.

• Completion of an undergraduate degree in business or a related field.

• 5-7 years of experience as an Executive Assistant or in a similar administrative role.
• Proficient and knowledgeable at sourcing, vetting and creating a short list of contractors for small projects (ie, construction, IT, consulting).
• Knowledge and proficiency in the Google Workspace environment (ie, Gmail, Gemini, Drive, Meet, Maps, Calendar, Docs and Sheets).
• Knowledge and proficiency in Microsoft 365 (OneDrive, Teams, Word, Excel, Outlook) and other productivity tools. (i.e., QuickBooks, all video conference platforms, Dropbox, Docusign, Grammarly).

• Some experience with Level 2 Generative AI chatbots
• Must possess a valid drivers license and have access to a reliable vehicle to travel for work-related tasks.
• Comfortable setting up and troubleshooting office equipment (ie, connecting to a wireless printer, Android smartphone functions).
• Excellent at storing and tracking receipts for AR/AP purposes.
• Familiary in working with different time zones.
• Committed to learning new skills
• Naturally curious
• Coachable
• Exceptional organizational and time-management skills.
• Excellent written, verbal, and listening skills, with a proven ability to format and draft correspondence, forms, reports, presentations, and proposals.
• High level of professionalism and discretion with the ability to maintain confidentiality.

• Adaptable and resourceful with a proactive mindset.

• Self-motivated and flexible professional with exceptional attention to detail, and the ability to independently plan, prioritize, and execute multiple tasks while meeting deadlines.
• Ability to prioritize tasks and use time effectively to set action plans to achieve results.

• High emotional intelligence.
• Critical thinker with the ability to work independently and collaboratively.
• Commitment to the values and mission of the Company.

SIEL Human Solutions