Administrative Support

• Greet all visitors and clients with professionalism and courtesy
• Serve as the primary point of contact for main building phone line
• Manage incoming calls to the FUELS 800 number and route appropriately
• Maintain visitor logs and enforce security protocols in compliance with company policy
• Provide professional front-desk presence during all business hours

• Track and manage document workflows and status updates
• Prepare progress reports for senior laboratory staff
• Maintain organized filing systems (physical and digital)
• Ensure timely distribution of documents to appropriate departments

• Monitor and track fleet data provided by Titan
• Generate reports on fleet performance and utilization
• Administer key fob distribution and access control
• Maintain accurate records of fleet-related transactions and assignments

• Serve as primary support contact for clients requiring portal assistance
• Process password resets and account troubleshooting
• Manage initial portal setup and client onboarding
• Respond to portal-related inquiries in a timely manner

• Coordinate lab tours and client visits
• Prepare tour materials (lab coats, safety glasses, etc.)
• Arrange catering services, including food ordering and setup
• Manage event setup and breakdown
• Ensure professional presentation of facilities during all visitor interactions

• Restock vending machines and monitor supply levels
• Coordinate office equipment maintenance and repair requests
• Manage communication with vendors and service providers
• Update electronic bulletin boards and digital signage (TV slide show)
• Provide booking and expense support to the PTC executives
• Support ad-hoc office coordination needs as required

• High school diploma or equivalent
• 1-2 years of reception or administrative experience
• Proficiency with Microsoft Office Suite and email systems
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Professional demeanor and customer service orientation
• Ability to maintain confidentiality and handle sensitive information

• Customer Service: Friendly, professional interactions with internal and external stakeholders
• Organization: Ability to manage multiple priorities and deadlines
• Attention to Detail: Accuracy in documentation, reporting, and administrative tasks
• Communication: Clear written and verbal communication across departments
• Problem-Solving: Resourcefulness in handling visitor needs and technical issues
• Discretion: Professionalism in handling confidential information and security protocols

• Ability to sit at a desk for extended periods
• Ability to stand and greet visitors
• Ability to lift and carry light office supplies and materials
• Ability to move about the office and facilities as needed

Bureau Veritas