Finance/Accounting Coordinator

• Match invoices to purchase orders and receiving documents, verify pricing accuracy, and ensure proper approvals and signatures are obtained.
• Record customer payments received via cash, cheques, and wire transfers, and prepare electronic bank deposits.
• Follow up on overdue invoices, review customer credit limits, and prepare monthly accounts receivable reports for management.
• Ensure credit memos are supported by appropriate documentation and correspond with original invoice charges.
• Reconcile accounts payable, accounts receivable, and inventory sub-ledger reports with the general ledger during month-end processes.
• Monitor post-month-end accounts payable transactions to ensure all accruals are captured accurately.
• Maintain organized sales documents in filing software and assist with deposit invoice completion.
• Coordinate staff and customer lunches or events as needed and provide administrative support for service invoicing and warranty documentation.
• Review Concur expense submissions and manage SharePoint updates for company events, news, and other communications.

• Proven experience in accounts payable and accounts receivable processes.
• Proficiency in financial software such as QuickBooks, Oracle, SAP, or similar platforms.
• Strong skills in Microsoft Excel, including data analysis and reporting.
• Ability to reconcile accounts and prepare accurate financial reports.
• Excellent attention to detail and organizational skills.
• Strong communication skills for effective customer interaction and team collaboration.
• Ability to handle multiple tasks and meet tight deadlines.
• Previous experience in administrative support or sales coordination is an asset.

Robert Half