Maintenance Administrator

• Offer comprehensive administrative assistance to multiple departments within the organization, encompassing operations, maintenance, accounts payable, and payroll, all from a remote location.
• Collaborate closely with the Maintenance Supervisor and supply chain personnel to facilitate the procurement of necessary parts and equipment, based on purchase requisitions.
• Oversee inventory management processes, coordinating with the Facilities Coordinator, Maintenance Supervisor, and Operations Management team to ensure timely pickup and delivery of supplies to the site.
• Source materials and solicit quotes as per client specifications, ensuring adherence to agreed-upon contractual timelines for service delivery.
• Generate purchase orders, input invoices into JD Edwards system, and forward them to accounts payable for processing payments.
• Maintain a comprehensive database of purchase orders spanning all site departments, ensuring efficient tracking and record-keeping.
• Compile and produce reports and forecasts as mandated by operational requirements.
• Ensure meticulous documentation of all maintenance activities, capturing pertinent details such as performed tasks, materials utilized, and time expended (LEMs).

• Possess 3-5 years of progressively responsible experience in timekeeping or payroll clerical roles, or an equivalent blend of training and practical exposure.

• Demonstrate unwavering diligence and commitment to precise time entry data management.
• Exhibit hands-on familiarity with accounting software, with a preference for proficiency in JD Edwards.
• Command intermediate to advanced proficiency in Microsoft Excel.
• Capable of functioning autonomously with minimal oversight.
• Showcase robust analytical and problem-solving capabilities.
• Possess exceptional organizational skills coupled with effective time management abilities.

Civeo