Payroll & Benefits Specialist (Pending Classification Review)

• Processes bi-weekly union payroll for 180+ staff using Payworks timesheet system;
• Ensures that the necessary facilities and equipment are in place, payroll guidelines and policies are adhered to, and legal requirements are met;
• Ensures payroll data is secure and maintained in a confidential manner;
• Reviews online timesheets for accuracy i.e. correct total hours, project codes and wage rates, etc.;
• Reviews pay statements and payroll registers for accuracy and corrects any errors if necessary;
• Calculates and processes pay adjustments as required such as step changes, retro payments etc.;
• Maintains employee database including the set-up of new hires, deductions/benefits, terminations salary changes, group health benefit changes and all payroll related changes;
• Has a thorough understanding of the Collective Agreement in order to adhere to day-to-day payroll transactions;
• Coordinates and issues Records of Employment (ROE), T4 slips and T4A slips as required;
• Responds to payroll related questions and concerns;
• Administers remittance for union dues and Municipal Pension Plan (MPP) as needed;
• Supports the preparation of annual reporting including Employee Turnover Survey and MPP Annual Payroll within timelines;
• Prepares payroll reports and conducts investigations for any discrepancies;
• Manages payroll and works with Program Managers to ensure wages are consistent with contracts;
• Provides information to respond to inquires from lawyers regarding legal requests related to Motor Vehicle Accidents and compiles confidential information, reports etc.;
• Responds to requests for information regarding Worksafe, STD, and Disability, assists with completing confidential information forms and provides payroll information as required;

• Manages the administration of benefits for union employees. Works with benefits provider to rectify issues with employee benefits changes and invoicing;
• Key contact for internal stakeholders –eligibility, administration, responding to inquiries;
• Reviews and updates payroll register for accuracy and correct any errors in the employee benefit premium amounts accumulated in the Payworks system on a monthly basis to ensure premiums invoiced are equal to the amounts allocated by employee and expensed to correct programs;
• Gain a thorough understanding of employee’s eligibility for the Agency’s Group Health and Welfare Benefits;
• Manages MPP process – ensures staff eligibility and monitors timing in which new employees should receive employment benefits and ensure they are enrolled on a timely basis (Group Health, Medical Services Plan and MPP);
• Other duties as assigned.

• Minimum 3 years of proven, progressive Canadian accounting experience and completion of a Level 2 Canadian accounting program or an equivalent combination of experience, education and training;
• Membership with the Canadian Payroll Association and Compliance Practitioner (PCP) professional designation;
• Experience with union payroll;
• Verbal and written fluency in English at a professional level;
• Knowledge and experience with Sage 300 and Microsoft Office software including proficiency in Excel and Word;
• Ability to exercise a high level of professionalism and discretion with confidential information;
• Strong organizational skills and ability to multi-task are necessary;
• Ability to work independently and meet deadlines are required.

DIVERSEcity Community Resources Society