Construction Administrative Assistant

• Coordinate and schedule meetings with clients and project teams (book boardrooms, arrange refreshments, prepare required materials).
• Provide daily administrative support to the Construction and Property/Project Managers on tenders, bid analysis, and subcontract agreements.
• Assist the Contract Accountant with contract preparation, invoicing, and related documentation.
• Manage contract execution, subcontractor submissions, and digital archiving in SharePoint, Fieldwire, and other platforms.
• Communicate with contractors, distribute Master Terms, and follow up on required documents.
• Collect and track contractor safety paperwork (Certificates of Insurance, WSIB, Health & Safety policies, etc.).
• Deliver professional front-line customer service while ensuring smooth day-to-day office operations

• 5-7 years of general office administration experience (construction industry experience an asset).
• Strong written and verbal communication skills.
• Intermediate proficiency in Microsoft Outlook, Word, and Excel.
• Highly organized, proactive, and able to manage multiple priorities with minimal supervision.
• Professional attitude, strong customer service skills, and a team-oriented mindset.
• Ability to adapt quickly in a dynamic and fast-paced environment.
• Familiarity with construction terminology is a plus.

Robert Half