Bilingual Administrative Assistant

Montréal, QC
Permanent
Temps-plein

Il y a 1 jour

At EY, we're all in to shape your future with confidence.We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.Join EY and help to build a better working world.The opportunityYou'll join our Administrative & Workplace Services (AWS) team, helping to support the important business enablement functions that keep our organization running strong. As a driven administrative professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.The Business Enablement Centre (BEC) bilingual Administrative Assistant is a trusted advisor to our client-serving Managers and Senior Managers across Canada. You are a driven administrative professional who is solution-oriented and responsible for supporting customer requests through our national queue.This job posting relates to an existing vacancy within our organization.Your key responsibilitiesAs a BEC bilingual Administrative Assistant, you are an active member of BEC supporting customer requests through our national queue while working in tandem with your colleagues to understand and anticipate customer's needs and exceed expectations. Your key responsibilities include:Customer support:

Engagement support: In-depth knowledge to support the client engagement management process, including tracking and reporting time and expenses as needed
Financial management support: Pivotal role with the engagement teams to provide reports and manage the billing process
Document preparation and management: Use EY branding standards to create and format documents/presentations
Travel arrangements: Provide travel options, book air and ground travel using our online system, as well as associated logistics
Meeting and event coordination including technology and catering where required

Overtime required as needed.Skills and attributes for success

Committed to contributing to a strong team culture to ensure success
Ability to effectively meet customer needs, taking responsibility for customer satisfaction
Ability to maintain effectiveness and professionalism when experiencing change in work tasks and/or the work environment
Ability to work in a fast-paced, team environment and under pressure of deadlines
Excellent written and verbal communication skills
Effective time management and organizational skills
Develop and maintain relationships to efficiently leverage expertise
Sound judgement regarding confidential and sensitive matters
Proven ability to meet multiple and/or unexpected deadlines in a demanding environment
Embraces change
Motivated and driven to continuously improve by learning new skills
Ability to harness emerging technologies, including AI, to drive process improvements, enhance efficiency, and enable smarter collaboration, with a strong understanding of AI concepts and enthusiasm for applying them to optimise workflows and inform decision-making.

To qualify for the role, you must have

Post secondary education and/or equivalent relevant experience
Proficiency in Word, Excel and PowerPoint, with proven ability to learn customized software/tools
This role involves interaction with clients operating nationally and globally where fluency in French and English is required. Bilingualism in both French and English is therefore a requirement of this role.

Ideally, you'll also have

General understanding of financial principles as they relate to the billing of chargeable time
Professional services firm experience
Familiarity with AI tools

What we offerWe offer a competitive compensation package where you'll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a discretionary bonus program, a comprehensive medical, prescription drug and dental coverage plan, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

Support and coaching from some of the most engaging colleagues in the industry
Learning opportunities to develop new skills and progress your career
The freedom and flexibility to handle your role in a way that's right for you

Are you ready to shape your future with confidence? Apply today.To help create the best experience during the recruitment process, please describe any accommodations you may need.Inclusiveness at EYInclusiveness is at the heart of who we are and how we work. We're committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advancing gender equity and women in leadership, advocating for the 2SLGBTQIA+ community, promoting our neuroinclusion and accessibility initiatives, and are dedicated to amplifying the voices of Indigenous peoples (First Nations, Inuit, and Métis) nationally as we strive towards reconciliation. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.Learn about our commitment to Inclusiveness atEY | Building a better working worldEY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.At EY, we use artificial intelligence (AI) tools as one element of our recruitment process to enhance efficiency and improve the candidate experience. While AI supports us in our process, human judgment and decision-making remain integral in our candidate experience. We are committed to the responsible use of AI, and our practices are continuously reviewed and refined to ensure they align with ethical principles and regulatory requirements.To all recruitment agencies: EY does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a prior agreement or request from our hiring team will not be considered. EY is not responsible for any fees related to unsolicited resumes.

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