Fleet Services Coordinator

• Work Environment – Work in our beautiful Home Office building with access to a fitness facility, onsite nurse and cafe
• Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance if working out of Home Office
• Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs.
• Paid Vacation – Plus an annual option to purchase additional vacation, too
• Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

• Audit and control the purchase order and invoicing process for the department, ensuring that all products are invoiced, processed and reported on consistently
• Audit documentation for vehicles in the commercial fleet in relation to licensing, registration, and ensuring compliance with DOT standards
• Work with accounts payable on invoicing and rectifying issues, setting up new vendors in the system, and ensuring records are kept up to date for mileage of our commercial vehicles
• Provide analytics, visualization and dashboards for relevant departmental data
• Deal with repeat vendor repairs, matching estimates to actual costs, resolving problems with vendors, closing off work order payments, and escalating major issues to supervisor
• Notify vendors of repairs needed, receiving estimates for repairs, negotiating costs and warranty recovery, updating system with costs, and determining if repairs are necessary
• Assist managers in notifying them of planned maintenance, expediting repairs at vendors, and communicating with branches to gather proactive repairs on vehicles
• Implementation of Irving Oil policies and procedures and ensuring vendors follow Irving Oil policies and procedures and working with supervisor on making adjustments to policies and procedures

• Excellent attention to detail
• Strong financial acumen
• Strong computer literacy - Must be advanced with Microsoft Excel and intermediate with other Microsoft Office programs
• Strong skill base in analytics with a focus on analysis, management, interpretation and presentation of relevant data sets
• Ability to work independently

• 3-5 years relevant experience with a related diploma/certification (e.g. business, finance, analytics, etc.). Practical experience would also be considered as an equivalent for post-secondary education
• 2-3 years relevant experience in a finance-related role
• 2-3 years relevant experience in a data analytics related role

Irving Oil