Executive Assistant to the CEO

Mattamy Homes

  • Mississauga, ON
  • Permanent
  • Temps-plein
  • Il y a 15 jours
Location:Mississauga, Ontario - Hybrid; travel required (min. 4 days/week in office)Company:Mattamy Homes CanadaDepartment:Executive, Mattamy Homes CanadaEmployment Type:Full-TimeReports to:Chief Executive OfficerWhen it comes to forward-thinking homebuilding and thoughtfully planned communities, Canadians think of Mattamy Homes. And that success is centred on a foundation of great people, because our team is as solid as they come. At Mattamy, we are optimistic, hardworking and supportive. Together we learn and grow as we strive to create a positive impact in the homebuilding industry. Contributing to the Mattamy Way means being surrounded by caring people who encourage you to be exactly who you are. It means your opinion is invited and your contributions count. And it means a career filled with pride, knowing you're part of an environmentally-conscious, action-oriented organization with big plans for the future. The opportunity to bring the future of living to homeowners based on what Canadians value is exciting - and we're making it happen.about what makes working at Mattamy special and our award-winning culture.What we offerAs the Executive Assistant to the CEO, you will play a pivotal role in providing administrative support and coordination. You will serve as a trusted advisor, principal aide, administrative expert, project manager, and partner. This role requires a unique blend of strategic thinking and operational expertise along with a proactive and highly organized approach. The Executive Assistant must bring a passion for excellence, superior organizational skills, strong technical aptitude, and a drive to exceed expectations. The ideal candidate is a perceptive critical thinker with the ability to connect dots and to act decisively and proactively with superior judgment and integrity.What you'll do
  • CEO Support
  • Perform a wide range of administrative duties including calendar management, prioritizing requests while avoiding conflicts, and ensuring smooth day-to-day engagements
  • Oversee all incoming and outgoing communications, including emails, reports, and internal correspondence
  • Provide briefings and serve as the primary point of contact for internal and external contacts, keeping the CEO updated; anticipate the CEO's needs in advance of meetings
  • Coordination on behalf of the CEO such as travel arrangements, scheduling, expenses, etc.
  • Complete minutes, to-do lists and follow up to ensure tasks are completed on schedule
  • Act as a representative and liaison for the CEO where required
  • Work closely with CEO and stakeholders to ensure coordination and scheduling of upcoming commitments and calendar management and EA/PA activities.
  • Events
  • Lead coordination of special events as assigned by CEO (Annual Conferences, Offsite Meetings, Site Tours, Employee Townhalls, Special events, etc.) including venues, meeting rooms, equipment, catering, and/or ad hoc special requests
  • Creating/editing/formatting /printing/distributing documents, organizing materials (Budgets, Presentations, etc.)
  • Research on various specific topics as required
  • Liaison with Parent Company/Corporate/Divisional Offices including HR and IT as required
  • Build highly effective relationships with internal/external stakeholders and help resolve day-to-day priorities and executive issues
  • Proactively identify complex issues that need to be highlighted, screened/prioritized, shared, assigned and/or monitored; independently address issues on behalf of the CEO where possible
  • Drive development of SMT meeting agendas and content in collaboration with key stakeholders
  • Manage/own preparations for external engagements with various organizations/groups
  • Assist the CEO in all aspects of day-to-day activities to maximize efficiency, including through the use of innovative technology
  • Support special projects and other duties as required
What you bring
  • Bachelor's degree in business, administration, or related field required
  • Must have 7+ years of relevant, progressive work experience; strong prior experience as an EA supporting C-Suite executives in a fast-paced, corporate environment is a must
  • Ability to demonstrate a high degree of resourcefulness, initiative, judgement, and problem-solving skills in fast-paced and complex settings
  • Experience with a broad range of internal and external stakeholders including board members, senior leaders, and staff, as well as politicians and other high-profile stakeholders
  • Exceptional written and verbal communication skills across a variety of platforms and technologies; ability to draft correspondence that is clear, concise, and grammatically correct
  • Experience developing presentation decks, copywriting, proofreading, and editing
  • Impeccable detail-orientation, follow-up, time management, and multi-tasking skills
  • Experienced managing highly confidential information with professionalism, humility, discernment, and integrity
  • Exceptional professionalism, with the poise and presence to work with C-Suite executives, Board Members, and high-profile external stakeholders
  • Technically savvy, with expert knowledge of Excel and MS Office Suite; aptitude and desire to stay on the cutting edge of and implement emerging technologies, including but not limited to AI
  • Project and budget management experience
  • Flexibility to travel and work according to the CEO's schedule; comfortable with last-minute travel as necessary
We encourage applicants who meet most of the role requirements to hit that submit button and apply! It's okay if you don't have 100% of the requirements. If you're the right candidate, we'll help you learn and grow.Who we areis the largest family-owned homebuilder in North America, with 40-plus years of history across Canada and the United States. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In Canada, our communities stretch across the Greater Toronto Area as well as in Ottawa, Calgary and Edmonton.Be yourself. We want it that way.At Mattamy, we're passionate a​b​​out creating and promoting a diverse and inclusive environment where everyone ​can do their best work. Diversity and inclusion are important to the work we do to support our homebuyers, colleagues, and communities. From how we build our teams to cultivating our leaders, we're on a journey toward a welcoming, barrier-free culture for everyone. ​​​​Mattamy Homes Canada is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us on your application and we will work with you to meet your needs.Qualified applicants will be contacted directly by the Talent Acquisition team.

Mattamy Homes