Payroll and A/P Coordinator

EMETemployment

  • Vaughan, ON
  • Permanent
  • Temps-plein
  • Il y a 1 mois
Payroll and A/P Coordinator
Job Order ID: 8412
Employment Type: Yearly Salary
Web Publication Date: 8/1/2025
Number of Positions: 1
Job Location: Vaughan
Brief Description:Our employer is a Jewish Community Centre looking for a passionate community connector and finance wiz eager to make a meaningful impact. Someone with 3+ years experience with Payroll and Accounts Payable in a mid- large size organization to help them maintain all aspects of Accounts Payable and Payroll for both two locations and ensure a smooth operation of these functions to support all the important and meaningful work being done by the JCC. The ideal candidate will be responsible for the accurate and timely processing of semi-monthly payroll for all staff (full-time, part-time, and seasonal). This role includes managing payroll onboarding for new hires, resolving complex payroll issues, reconciling and processing payroll, and ensuring the accuracy and integrity of data entered in the HRIS system, as well as generating HRIS reports. In addition, this position handles all accounts payable tasks, including reconciliations and disbursements.Job Function:Payroll:
  • Manage all aspects of semi-monthly payroll related functions to ensure timely and accurate processing according to scheduled commit dates.
  • Coordinate with program departments to ensure the complete collection of new hire documents.
  • Setup new hires in system once all sign-up documents have been received; create HR onboarding login details and communicate with new hires.
  • Respond to all payroll related questions from employees in a timely manner, including confirmation of employment letters upon request, including password resets.
  • Maintain digital personnel files ensuring high levels of confidentiality in accordance with JCC policies and procedures and digitalize the ``old'' paper personnel files.
  • Update all payroll changes such as promotions, increases, terminations, and incentive-based compensation.
  • Review all part time employee timesheet entries for accuracy and approvals.
  • Prepare all required reconciliations and payroll registers for each semi-monthly pay.
  • Process Records of Employment.
  • Review leave requests (vacation, sick, ESA approved, etc.) and ensure appropriate tracking for all staff.
  • Update and maintain email distribution lists for internal JCC Moments Newsletter.
  • Complete IT new hire and termination forms.
  • Assist with all Audits and T4 preparation and distribution.
Accounts Payable:
  • Review and enter invoices to ensure accurate financial reporting and tracking.
  • Ensure invoices that require approval receive timely confirmation before payment.
  • Enter all information into MIP for all expenses.
  • Process Vendor payments by cheque, wire transfer, EFT; for approved open payables according to the JCC's schedule.
  • Run reports for the finance team, programs, membership and any other department as needed.
  • Maintain good relationships with vendors, ensuring timely payment processing.
  • Prepare and maintain organized and clear reports to ensure a smooth auditing process.
  • Reconcile agency credit card statements and receipts to prepare journal entries.
  • Weekly Dispersal and reconciliation of company petty cash.
  • Other administrative tasks assigned by the HR and Finance teams as needed.
Job Requirement:
  • 3+ years of Accounting/Payroll/Account Payable experience required.
  • Payroll & Accounting certification/diploma attained or in progress.
  • Experience using Ceridian Dayforce Payroll platform, experience using Ceridian HR
  • Onboarding platform, experience in HR admin.
  • Experience with a large payroll database within large company.
  • Ability to work autonomously with attention to detail and adherence to deadlines and process, while holding yourself and others accountable.
  • Exceptional organizational and time management skills with high attention to detail while managing multiple, concurrent deadlines.
  • Drive to self-start and collaborate with teams, bringing clear opinions on quality design standards.
  • Exceptional interpersonal skills and ability to communicate effectively.
  • Commitment to the mission of the JCC and comfortable working for a non-profit organization.
  • A passion and connection, knowledge and understanding of Jewish culture.

EMETemployment