Administrative Support – VIP lounges
Swissport Voir toutes les offres
- Dorval, QC
- Permanent
- Temps-plein
This role involves providing end-to-end administrative and financial support for lounge operations, with a particular focus on invoicing, expense management, and ensuring data accuracy. Responsibilities include managing purchase requisitions in line with FP&A budgets, processing high volumes of invoices through Ivalua, and coordinating with Accounts Payable and vendors promptly. The role also involves supporting revenue reconciliation, vendor onboarding, and month-end reporting, while working closely with lounge managers and finance teams to maintain accurate financial records and ensure operational efficiency.Responsibilities:
- Perform daily administrative and financial support tasks related to invoicing, expense tracking, and financial documentation.
- Ensure the accurate and timely entry, review, and processing of invoices, expenses, and supplier records, in accordance with company procedures.
- Create and manage purchase requisitions for all lounges in accordance with FP&A budgets, including requisitions for budgeted lounge services and products to support ongoing and fluctuating expenses.
- Process invoices through Ivalua by creating Goods Receipts, linking them to the corresponding Purchase Orders (POs), and submitting them to Accounts Payable for payment.
- Manage approximately 60–75 budget POs and 400–450 invoices per month annually, in addition to any regular purchase requisitions, budget purchase requisitions, and internal requisitions as required.
- Support month-end reporting by reviewing lounge invoices and expenses, coding them to the appropriate GL accounts, and organising documentation to ensure the accruals are accounted for accurately.
- Provide additional administrative and operational support.
- Post-secondary education in accounting, finance, business administration, or a related field.
- 1–3 years' experience in an administrative or financial administration role.
- Experience of working with procurement or invoicing systems such as Ivalua or other ERP tools.
- Strong attention to detail and high accuracy in data entry and financial record management.
- A solid understanding of purchase orders, invoicing processes, and basic accounting principles (including GL coding and accruals).
- Ability to manage high-volume transactions and meet tight deadlines in a fast-paced environment.
- Excellent problem-solving skills and experience in resolving discrepancies with internal teams and external vendors.
- Effective communication and stakeholder management skills across finance, operations, and suppliers.
- Proficient in Microsoft Excel and financial tracking/reporting tools.
- Strong organisational skills and the ability to prioritise and manage multiple tasks simultaneously.
- Competitive pay
- Paid training
- Group benefits (Insurance, RRSPs, etc.)
- Free parking
- Uniform